Student Announce August 19, 2024

Week of Welcome Checklist Items

The countdown to Week of Welcome is on! We have over 100+ events planned another year in a row, and we are excited that your clubs & organizations are actively involved. To confirm everything is all set, please ensure the following checklist items are completed, if it pertains to your event(s). 

• If there are purchasing/budgetary needs, please reach out to Tyler Ribble, ribblet@alfredstate.edu.
• If you need catering at your event, ensure it is requested. To do so, please email catering@alfredstate.edu if you haven’t already.
• If you need to request equipment for an event, please contact the Coordinator of Campus Recreation at Brooke Scianna, sciannbl@alfredstate.edu
• For any set up needs, please email shuttak@alfredstate.edu 
• All events must be tracked for attendance! 
  • At the conclusion of each event, please fill out an Excel sheet with the attendee’s student ID numbers, title of event, and club/organization that hosted it. 
  • Email the final Excel document to studentengagement@alfredstate.edu by Sunday, August 25 at 9 p.m. 
  • You will need to bring an electronic device to your event(s) to collect student information or you can bring a sign-in sheet and pens to then upload their information to the Excel after.
• We have made event flyers and will have them all posted to Pioneer Link for event promotion.

If you have any questions or concerns regarding the Week of Welcome, please contact Calsey Bump, bumpce@alfredstate.edu or Steven Edwards, edwards@alfredstate.edu. 

Thank you for your participation and collaboration in the Week of Welcome. 

Sincerely, 

The Office of Student Engagement 

The bus shelter from outside of Shults Hall has been temporarily relocated to the front of Parking Lot 38, due to construction. 

Parking lot 38 is the lot directly to the left of Pioneer Center, if you are facing the front of the building. 

Thank you for your patience and understanding!

The Student Senate Treasurer Training is scheduled for Tuesday, August 27th at 7:00 PM in SLC 310 (Small Event Space). Please arrive up to 15 minutes early to sign in.

For more information and to RSVP, please visit here.

Attendance Requirements:

• This training is mandatory for all Senate-funded clubs.
• Each organization must send their Club Treasurer and one additional Executive Board member to receive the THREE incentive points for this event.
• If the Club Treasurer is unavailable, the organization must still send two members to receive the incentive points. The Club Treasurer can arrange a separate training session with the Director of Finance & Operations, Tyler Ribble, to gain access to club funds.
• Members may represent more than one organization, but must sign in for each.

Recommendations:

• Club Advisors and professionals overseeing budgets funded by the Student Senate are encouraged to attend.

Important Note:

• Failure to attend will result in the organization's budget being frozen until proper training is completed. Incentive points cannot be earned through a substitute training session.

Join us for an unforgettable evening of fun and excitement at our First Responder Casino Night on September 11, 2024. This special event honors the brave men and women who serve our community, and promises a night filled with thrilling games, great company, and the chance to win fantastic prizes!

Event Details:

• Date: September 11, 2024
• Time: 6:00 PM - 9:00 PM
• Location: Student Leadership Center - 3rd Floor
• Theme: First Responder Tribute

Games and Activities:

• Black Jack: Try your luck at the classic card game with professional dealers.
• Texas Hold'em: Show off your poker face and compete in our high-stakes tournament.
• Bingo: Enjoy a fast-paced and fun game with lots of chances to win.
• And More: Additional casino games and activities await, ensuring there's something for everyone!

Week of Welcome (WOW) will be held Monday, August 19-Sunday, August 25 with numerous academic and extra-curricular activities being hosted to engage and welcome our new students to Alfred State College! WOW is the perfect opportunity to connect with our new Pioneers outside of the classroom and offices while having fun on campus. It is our goal to have professionals come out to our events taking place to mingle with students, volunteer to assist with events, and help them feel at home during this transitional period. If you are interested in attending an event and/or volunteering, we are happy to connect with you to provide the specific details to find a time that fits your availability. Specifically, we encourage professionals to attend our New Student Carnival on Sunday, August 25 from 4PM-7PM, located on the spine of campus.

We look forward to working with you during WOW, please reach out to Calsey Bump at bumpce@alfredstate.edu if you would like to participate in a Week of Welcome event!

We are excited to invite you to the Student Clubs & Organizations Leadership Conference 2024, a premier event designed to empower student leaders with essential skills, foster Diversity, Equity, and Inclusion (DEI) practices, and prepare your organization for a successful academic year.

Event Details:

• Date & Time: September 8th, 2024 | 11:00 AM - 5:00 PM
• Location: Student Leadership Center
• Event Information & RSVP: Conference Details & Registration

Important Information:

• RSVP Deadline: September 4th
• RSVP Requirement: Attendance must be verified through RSVP to ensure proper planning and food arrangements.
• Incentive for Clubs & Organizations: Clubs & organizations with Student Senate funding must send two members to earn 5 incentive points for the event.

Don't miss this opportunity to elevate your leadership journey and prepare for a productive academic year. We look forward to seeing you there!

We’re excited to welcome our incoming students at the annual New Student Convocation (NSC) taking place this year on Thursday, Aug. 22, 2024, at 11 a.m. in Orvis gymnasium. We ask all faculty and staff to join us for New Student Convocation and in our tradition of making the Alfred State “A” with the incoming class. This year we are unable to provide faculty and staff shirts, but we do ask you to wear the prior white New Student Convocation shirt from 2022. If you do not have it any longer or are new faculty/staff, please wear a white shirt.

Immediately following the NSC, faculty/staff and the students will walk up to the stadium together to proceed in taking the picture and enjoying lunch together during the Activities Fair from 12:30-2:30 p.m. Faculty and staff lunch tickets will be provided to those who participate and will be distributed as you enter the stadium.

We look forward to seeing you all there and giving the incoming class a warm welcome to Alfred State College. If you have any questions regarding New Student Convocation, please reach out to Calsey Bump, Bumpce@alfredstate.edu.  

Are you still packing to return for the semester? Have you realised you might own too many clothes and shoes? Well, don't forget to pack some extra high heels to donate!! Grab them from your closet, or your mom's closet (ask for permission first) and bring them back to Alfred! Pi Nu Epsilon will hold a heel drive, collecting high heels that we will use for our Domestic Violence Awareness week. After this, the shoes will be donated to ACCORD so women in need can access formal shoes for job interviews and events.

We will start collecting donations from the 26th of August in front of our Leadership Suite, located at SLC 307. If you have any questions, please contact Bee Williams at williara@alfredstate.edu.

Pi Nu Epsilon cannot wait for Week of Welcome and to see all your faces again for the Fall 2024 semester.

The Office of Student Engagement is hiring for Peer Coaches! We have very limited positions available as we finalize our team, but if you're looking to leave an impact on our first-year students, please reach out to the Assistant Director of First-Year Engagement, Calsey Bump, at bumpce@alfredstate.edu for more details.

Peer Coaches play an integral part in the onboarding and retention process. They assist in helping new students feel welcome and become acclimated to campus throughout their first semester. Peer Coaches are responsible for: 

• Encouraging new student participation in programs and activities throughout the semester. 
• Acquainting new students with Alfred State College  
• Serving as positive representatives of ASC to new students. 
• Answering questions about academic and social aspects of campus life. 
• Preparing and facilitating weekly activities for your Peer Coach group. 
• Working closely and professionally with fellow Peer Coaches, campus professionals, and first year students in the peer coach group.  

We hope you have interest in this awarding position!

Homecoming Family Weekend is fast approaching and it is time to start thinking  about our Annual Basket Raffle!  Is your department or organization interested in donating a basket for the raffle?  We encourage you to come up with a unique and fun theme for your basket!  Please reach out to Calsey Bump at BumpCE@alfredstate.edu or by calling X4959 to let us know if you are planning on donating a basket.  Baskets will need to be wrapped in cellophane and delivered to the Office of Student Engagement in the Student Leadership Center no later than Wednesday, October 16th.  Baskets will be displayed and tickets can be purchased in the Student Leadership Center in Room 204 on Friday, October 18th from 10am until 4pm and  at the Pep Rally Friday night near the Pioneer Stadium from 6:30PM - 10PM.  They will also be displayed at Homecoming on Saturday, October 19th during the tailgate festivities with tickets being drawn at halftime.  Tickets will be sold as a sheet of 25 tickets for $10.  You may purchase multiple sheets if desired.”

You can view 2024's Week of Welcome brochure to understand what to expect for mandatory events this week! Schedule of Events 

As for co-curricular events, we're excited to host over 100 optional events this week! Please download CORQ to know what is happening on campus. There are many diverse options to choose from and you do not want to miss any opportunities. Plan each day's journey ahead of time and stay connected.

University Police would like to welcome back all our students. We also want to make our students aware that due to construction, the road closed from Peet Hall to Orvis student parking lot 22 has been temporarily designated a Faculty Staff lot. It will remain a Faculty Staff lot until the roadway opens. University Police thanks you for your patience during these final few weeks of road construction.

ASC has launched FERPA Management in the Alfred State Parent & Family Connections platform!   Here’s how it works:     

1. After creating an account, your parent(s) or anyone else supporting you, can make a connection request to access your academic and financial records through a digital FERPA waiver.
2. You will be notified of the request.  You have the choice to approve or reject permissions for requested records.  You can also initiate a connection and select what information you want them to access. 
3. Approved connections can view a dashboard of your academic and financial data in the portal, and they will receive email alerts when the data changes.

What does this mean for you? 

• We are encouraging all students to use FERPA Management in the Alfred State Parent & Family Connections platform.
• We will use FERPA Management in the Alfred State Parent & Family Connections platform OR existing FERPA Waiver forms until classes begin this fall.
• Once classes begin, we will no longer use the existing paper FERPA Waiver forms.
• Visit my.AlfredState.edu/registration > Student Privacy for more information.  We also have a FERPA Guide for Students and a FERPA Guide for Parents available.  

Please direct any questions to the Student Records and Financial Services Office

Looking to get more involved on campus with a leadership position AND have your housing paid for? The Office of Residential Services & Student Engagement are now accepting applications for the Residential Programmer position for the academic year 2024-2025. This collaborative position works to build community within our first-year residence halls by planning weekly events, posting monthly informational flyers, taking residents to events, and more. 

Apply today!

For more information, please contact Assistant Director of First Year Engagement, Calsey Bump, at bumpce@alfredstate.edu.