Blue & Gold Today

Want personalized help with retirement planning, financial goals, or your TIAA accounts?  Stephen Smith, Sr. Financial Consultant, will be on the Alfred State campus on February 27 and March 24.

What you can do:

• Get one-on-one guidance tailored to your goals
• Ask questions about retirement, investments, and savings
• Review your TIAA account and options

Bring recent investment, retirement, and savings statements to make the most of your session.  Take advantage of this opportunity to check in on your financial future.

For more information or to RSVP, click here. 

The Pioneer Awards will be presented at the Annual Employee Recognition Celebration in May. Don’t miss this opportunity to recognize a terrific employee who goes above and beyond while demonstrating:

• Commitment to and a positive impact on the college
• Serving as a positive role model for the campus community
• Consistently high levels of performance

Who Can Be Nominated?
Any current Alfred State employee who has worked at the college for at least two years and who has not received a Pioneer Award in the past five years.  The five award categories include Support Staff, Academics & Library, Maintenance & Operations, Non-Instructional Staff and a Wild Card.

Nomination Deadline: Monday, March 31, 2026 by 4:00 PM.

For full program details and the nomination form,  CLICK HERE or email hr@alfredstate.edu for a more information!

Thank you for helping us recognize outstanding employees at Alfred State!

🧠 DON’T FORGET — TRIVIA NIGHT IS THIS WEEK! 🎉

📅 Friday, March 6, 2026
🕒 3:00 PM – 5:00 PM
📍 Lake Lodge

Hey trivia teams — your night is almost here!

✔️ Your team representative should have submitted your team name and member list
✔️ Refreshments + 2 drink tickets will be provided for everyone!

Get ready for fun, laughs, and some friendly competition! 🧠✨

See you soon!

🐰 DON’T FORGET — EASTER CRAFT NIGHT IS THIS WEEK! 🎨

📅 Friday, March 6, 2026
🕔 5:00 PM – 7:00 PM
📍 Lake Lodge

Keep the fun going right after trivia!

🎨 Easter Craft — all supplies provided
🍹 Refreshments & cash bar available

✔️ This reminder is for those already signed up — we’re excited to create with you!
📧 If you have questions about your reservation, email Kristen.

Can’t wait to see your creative projects! 💛

The Department of Civil Service has the following examination announcements updated and added to their public website. 

All Exam Fees Waived! Please note that civil service exam application fees are now waived for all New York State civil service exams through December 2027.

Please be advised that you will need a personal NY.gov ID to apply for Department of Civil Service examinations. If you do not have a

 personal NY.gov ID, please create an account. 

Open-Competitive Examination Announcements

21-020020, Canal Maintenance Supervisor 2 (Floating Plant)

21-022020, Canal Maintenance Supervisor 2 (Maintenance Shop)

21-021020, Canal Maintenance Supervisor 2 (Maintenance)

21-023020, Canal Maintenance Supervisor 2 (Operations)

Promotion and Transition Examination Announcements

00-033020, Accountant Aide Trainee 1

31-433020, Animal Health Inspector 2

31-428020, Business Systems Analyst 2

31-429020, Business Systems Analyst 2 (Health)

31-430020, Business Systems Analyst 2 (Payroll Systems)

31-423020, Canal Maintenance Supervisor 2 (Floating Plant)

31-425020, Canal Maintenance Supervisor 2 (Maintenance Shop)

31-424020, Canal Maintenance Supervisor 2 (Maintenance)

31-426020, Canal Maintenance Supervisor 2 (Operations)

31-427020, Canal Section Assistant Superintendent

31-419020, Criminal Justice Program Specialist 2

31-420020, Criminal Justice Program Specialist 3

31-418020, Education Supervisor (Vocational)

31-503020, Incarcerated Records Coordinator 1

31-504020, Incarcerated Records Coordinator 2

31-413020, Plant Superintendent A

31-414020, Plant Superintendent B

31-415020, Plant Superintendent C

31-410020, Plant Utilities Engineer 2

31-411020, Plant Utilities Engineer 3

31-412020, Plant Utilities Engineer 4

31-409020, Public Safety Grants Representative 2

31-431020, Senior Budget Examiner

31-494020, Senior Safety & Health Inspector

00-029020, Taxpayer Services Representative 1

00-030020, Taxpayer Services Representative 1 (Spanish Language)

00-031020, Taxpayer Services Specialist Trainee 1

00-032020, Taxpayer Services Specialist Trainee 1 (Spanish Language)

31-403020, Training Specialist 2

31-404020, Training Specialist 2 (Mental Hygiene)

🧠 DON’T FORGET — Trivia Night is NEXT WEEK! 🎉

📅 Date: Friday, March 6, 2026
🕒 Time: 3:00 PM – 5:00 PM
📍 Lake Lodge

Just a friendly reminder for all our trivia teams:

✔️ Teams of up to 8 people
✔️ Make sure your team representative has submitted your team name and member, list no later than 2/27
✔️ Refreshments + 2 drink tickets will be provided for every participant 😊

Get ready for fun, friendly competition and great company!

See you there — good luck! 🧠🥳

🐰 DON’T FORGET — Easter Craft Night After Trivia! 🎨

📅 Date: Friday, March 6, 2026
🕔 Time: 5:00 PM – 7:00 PM
📍 Lake Lodge

Stick around after trivia for our Easter craft!

🎨 All supplies included
🍹 Refreshments and a cash bar available
📧 Email Kristen if you haven’t reserved your craft spot yet! Deadline is 2/27

PSWP virtual workshops are available this March for PEF-Represented and Management/Confidential employees.

Register in SLMS at https://nyslearn.ny.gov (search “Learning” and use the course codes below):

• Effective Communication Techniques (PSWP_6785) – March 3 & 4 | Deadline: 2/24
• Workplace Conflict Resolution (PSWP_6786) – March 3 & 4 | Deadline: 2/24
• Professional Writing: Composition (PSWP_6800) – March 10 & 11 | Deadline: 3/3
• Professional Writing: Mechanics (PSWP_6801) – March 24 & 25 | Deadline: 3/17

For more information, click here. 

Upcoming Workshop – Psychopharmacology (Virtual)
This two-session virtual workshop explores the neurobiological basis of mental disorders and the role of psychotropic medications. Topics include medication administration, therapeutic dosages, potential drug interactions, and emerging treatments for neurological disorders.

• Who Can Attend: PEF-Represented and Management/Confidential Employees
• Dates/Time: March 3 & 4, 2026 | 9:00 a.m. – 12:00 p.m.
• Format: Virtual (Zoom)
• Provider: Org-Ology
• Registration Deadline: February 24, 2026

For more information, go to Public Service Workshop Program . 

🧠 Employee Trivia Teams Wanted! 🎉

We’re looking for 15 trivia teams to compete in a fun, friendly challenge!

📅 Date: Friday, March 6, 2026
🕒 Time: 3:00 PM – 5:00 PM
📍 Location: Lake Lodge

👥 Team Details:

• Up to 8 people per team
• Each team needs one representative to submit the team name and member list

🍹 Refreshments and 2 drink tickets provided for all participants!

Come show off your knowledge, compete with coworkers, and have a great time!

✨ Sign up your team today!

🐰 Easter Craft Night 🎨

Continue the fun after trivia with a creative Easter activity!

📅 Date: Friday, March 6, 2026
🕔 Time: 5:00 PM – 7:00 PM
📍 Location: Lake Lodge

🍹 Refreshments and a cash bar available for everyone to enjoy.

📧 Email Kristen to reserve your Easter craft!

Relax, create something fun, and celebrate the season together!

The campus community is invited to meet one of the candidates for the Director of Institutional Compliance & Equity position at an Open Forum next week.  The forum will take place on Tuesday, February 17th from 11:30am-12:15pm in EJ Brown 109.  The candidate will give a 15 minute presentation on the topic of Trauma‑Informed Compliance: Creating Fair, Compassionate, and Trustworthy Processes and then there will be time following the presentation for questions from the community.

CSEA-represented employees are encouraged to take advantage of Skills for Success, a no-cost professional development program designed to support your growth and career advancement.

These courses offer a valuable opportunity to:

• Enhance your skills
• Prepare for evolving job demands
• Support your professional growth and development

Explore the CSEA Skills for Success Catalog.pdf and enroll today to invest in your future. For more information, visit the NYS & CSEA Partnership.

There is currently an opening in Facilities Services for a Janitor position. Interested candidates can apply at the link below. 

 http://alfredstate.interviewexchange.com/candapply.jsp?JOBID=194935& 

There is also an opening in Facilities Services for an Administrative Assistant 2. Interested candidates that currently hold the title, have previously held the title, or hold a transferable title and are able to perform the duties of the position as described in the classification standard by the Department of Civil Service must submit notice in writing to the Office of Human Resources. 

Contact Kayla Cilvick in HR at 4023 or cilvickr@alfredstate.edu with any questions. 

Alfred State's CARE Department is looking for a dynamic professional to manage the college's hybrid advising program and the Academic Advising Center. This position will be responsible for supervising the Center's professional academic advisors. This individual will work collaboratively with the staff in the Center for Academic Resources and Excellence, including Student Success, EOP and accessibility areas. This person will work directly with the Registrar's, Admissions, and Financial Aid offices. This person will provide professional development for new faculty advisors, coordinate other professional development regarding best practices of active advisors, and maintain the college's advising handbook. A Master's Degree and 3-5 years of experience in academic advising, academic success coaching, and/or counseling students are required for this position. Please visit this link for a full job description, job requirements, and how to apply!: http://alfredstate.interviewexchange.com/jobofferdetails.jsp?JOBID=1967…;

The posting will be open until 2/5/2026.

Good Afternoon Everyone,

We are excited to invite you to participate in our upcoming “Soup-er” Bowl Collaboration Day on Friday, February 6!

On this day, employees are encouraged to wear their favorite sports apparel and bring in a soup to share with their department. This is a great opportunity to connect, collaborate, and enjoy some comfort food together.

Have fun!! 

The Building Trades Department is seeking applicants for an instructor in the Building Trades AOS degree program. The position's responsibilities include instructing post-secondary students in Building Trades principles and application.  Academic instruction will include classroom lecture and hands on activity at on and off campus sites. Outside of teaching responsibilities, the position will require involvement in the campus community and university service to include student advising, recruiting, committee service, curriculum development, and maintaining industry relation. The minimum qualifications for this position are: applicants must be well versed in building construction theories, as well as expertise in residential construction, including foundation and concrete work, framing roofing, interior and exterior finishes, doors and trim, and light commercial construction. Successful candidates will have a minimum of five to seven years of trade experience. Please visit the link below for a full job description, job requirements, and how to apply!: http://alfredstate.interviewexchange.com/jobofferdetails.jsp?JOBID=196722

The posting will remain open until 2/5/2026.

The Dr. Nuala McGann Drescher Leave Program is now accepting applications for the Spring and Fall 2026 semesters.  

Spring 2025 Semester Deadline - October 1, 2025
Fall 2026 Semester Deadline - March 1, 2026

For eligibility and application information, visit:
https://oer.ny.gov/grant-opportunities

The 2025-2026 Tuition Benefits Program for CSEA-represented NYS employees is open, offering up to $5,000 in tuition benefits, plus an additional $2,500 for certain high-demand training programs. Eligible courses must be vocational, trade, technical, or business-related and relevant to NYS workforce needs. 

Applications are accepted for courses taken between April 1, 2025, and March 31, 2026, with a submission deadline of March 31, 2026. 

More information can be found by clicking the links below. 

Educational and Career Advisement Services Flyer 

Tuition Benefits Guide

📢 Reminder: Please Complete the Survey

Dear Colleagues,

This is a friendly reminder to complete the short survey about our recent flexibility initiatives, including the holiday week options and the One-Day-a-Month Work-From-Home challenge.

Your feedback is important and will help us understand what’s working well and where additional support or clarity may be needed.

If you haven’t already, please check your email and take a few minutes to complete the survey by February 1.

Thank you for your input!

📢 Announcement for All Employees

Dear Colleagues,

Please be on the lookout for an important email with a short survey about our recent flexibility initiatives — including the holiday week options and the One-Day-a-Month Work-From-Home challenge.

Your feedback matters and will help us understand what’s working well and where we can provide additional support or clarity.

The survey will only take a few minutes to complete. Please submit your responses by February 1.

Thank you in advance for your participation!

The Office of Mental Health offers all employees an opportunity to practice various coping skills and strengthen their resilience through OMH Wellness Groups, which aligns with OMH’s vision of supporting a healthy workplace environment. The groups include deep breathing and simulation exercises to allow employees to practice rather than have group discussions. Group sessions offer a warm, inviting space that fosters relaxation virtually and provides examples of calming techniques and basic coping skills. Remember that the mind and body are one, and psychological health is just as important as physical health to your overall well-being. There is a Wellness Break on Thursday evenings from 8 to 8:15 p.m.!  

The group sessions are free, confidential, anonymous, and virtual employees can call in from any phone. Group sessions include Monday Meditation, Mindful Mondays, Taking Care of Mind & Body, and Tending to Self. Please see the calendars for group session details and how to join.  

January Wellness Flyer.pdf

Questions? Please reach out to omh.wellnessgroups@omh.ny.gov.

Jet Dental will be offering an on-site dental clinic at the Cattaraugus County Health Department on January 21st and January 22nd. This is a convenient opportunity to receive routine dental care, including cleanings, exams, and X-rays locally and is open to any NYS Dental employee with Anthem Dental which includes PEF, NYSCOPBA, NYS PBA, and M/C.

Additional details regarding dates, services, insurance, and scheduling can be found here.

Today marks the official kick-off of our January Jumpstart: Get Healthy Together! 8-week wellness challenge! 🎉💪

This is your moment to jump in, stay motivated, and make positive strides toward your health goals — with a little friendly competition along the way!

Here’s what to remember:
• Weigh-in today and every Monday
• Report your weekly gain/loss to HR (honor system)
• If you gain, contribute $1.00 to the prize pool
• Stay consistent — Top 2 Biggest Losers win cash prizes at the end!

➡️ Start Date: TODAY — January 19
🏁 End Date: March 16

Let’s make the first week count and set the tone for a healthy and awesome 2026! 🥳

Good luck — you’ve got this! 💥

Just a quick reminder that our 8-week wellness challenge January Jumpstart: Get Healthy Together! kicks off Monday, January 19! 🎉

This is your chance to start the year strong, build healthy habits, and have some fun with coworkers — not to mention compete for cash prizes! 💪💸

Here’s a quick refresher on how it works:
• Pay a one-time entry fee of $5.00
• Weigh-ins every Monday
• Report your weekly gain/loss to HR (honor system)
• If you gain weight, add $1.00 to the prize pool
• Top 2 Biggest Losers after 8 weeks take home the First and Second Place Cash Prizes!

⏰ Start Date: January 19
🏁 End Date: March 16

Whether you’re in it to win it or just want a fun way to stay motivated, this challenge is for you! Let’s make 2026 your healthiest year yet! 🌟

Sign up today and get ready to jumpstart your wellness journey!

Join us for an exciting 8-week wellness challenge designed to help you kick off the new year feeling your best!

How It Works:

• Pay a one-time entry fee of $5.00.
• Weigh-ins every Monday.
• Report your weekly gain/loss to HR (honor system).
• If you gain weight, contribute $1.00 to the prize pool.
• At the end of 8 weeks, the Top 2 Biggest Losers will take home First and Second Place Cash Prizes!

Why Join?

• Stay motivated with friendly competition.
• Build healthy habits for the new year.
• Support your colleagues and have fun!

Start Date: January 19
End Date: March 16

Let’s make 2026 your healthiest year yet!
Sign up today and jumpstart your wellness journey!

The Department of Civil Service has the following examination announcements updated and added to their public website. 

All Exam Fees Waived! Please be advised that you will need a personal NY.gov ID to apply for Department of Civil Service examinations. If you do not have a personal NY.gov ID, please create an account. 

Promotion and Transition Examination Announcements

31-353020, Addictions Counselor 3

31-347020, Associate Unemployment Insurance Hearing Representative

31-348020, Auditor 2 (Employment & Training)

31-349020, Auditor 3 (Employment & Training)

31-369020, Chief Security Officer

31-364020, Consumer Representative 2 (DFS)

31-354020, Correctional Facility Food Administrator 3

31-368020, Senior Security Officer

31-343020, Senior Unemployment Insurance Accounts Examiner

31-344020, Senior Unemployment Insurance Hearing Representative

31-345020, Senior Unemployment Insurance Reviewing Examiner

31-346020, Unemployment Insurance Accounts Assistant Supervisor

31-365020, University Police Communications and Security Specialist 2

31-366020, Workforce Programs Specialist 2

We are pleased to announce that nominations are now being accepted for the 2025–2026 Chancellor’s Award for Excellence in Classified Service. This SUNY award recognizes outstanding classified service employees, including members of CSEA, NYSCOPBA, PBANYS, and PEF, for their exceptional service to our campus community.

Eligibility Criteria:

• Nominees must have at least three (3) years of continuous, full-time permanent service in the classified service position for which they are nominated.
• The nominee must consistently demonstrate outstanding achievement, skill, and commitment to excellence in fulfilling their job responsibilities.
• The nominee must exhibit excellence beyond their job description, such as creativity, flexibility in meeting campus needs, and consistently providing exemplary customer service.
• Prior Award Recipients & Posthumous/Former Employee Nominations are Ineligible:
  • Congratulations to past recipients Debra Tomm, Lucinda Croston, Mary Monroe, Scott Bingham, and Beth Weber!

Nomination Process:
Please submit your nomination in on the designated nomination form, which can be on the HR Webpage under Recognition > Chancellor’s Award for Classified Service or by clicking here.

A complete nomination packet includes:

• A completed nomination form.
• A narrative statement from the nominator.
• One (1) additional brief statement of support from a co-worker, supervisor, student, or another relevant individual.

Providing detailed and thorough information ensures the strongest possible consideration for your nominee.

Deadline:
All submissions must be received in Human Resources by 12:00 PM on Thursday, January 9, 2026.  Incomplete submissions will not be considered, so please ensure your packet is complete.

Thank you for helping us celebrate and recognize the dedication and excellence of our classified service employees!

Facilities Services has an opening for a Facilities Operations Assistant 1. Employees interested in this vacant position can apply here http://alfredstate.interviewexchange.com/candapply.jsp?JOBID=195803& 

Please contact Kayla Cilvick in Human Resources for more information. X4023 cilvickr@alfredstate.edu 

The 2026 Option Transfer (OT) Period is now open through December 31, 2025 for anyone that is interested in making changes to their Health Insurance. 

Resources

• Health Insurance Choices for 2026 - Overview of the NYSHIP health plan options—The Empire Plan and available HMOs—along with benefits, coverage comparisons, and guidance to help you choose the plan that best meets your needs.
• Rates & Deadlines for 2026 - Overview of the 2026 NYSHIP Premiums for the Empire Plan and HMOs, as well as important dates and reminders.  
• 2026 Option Transfer Guide - Provides online plan comparison tools, benefit and rate information, and explains forms needed to choose or change your health insurance option for the 2026 plan year.

Action Required

If you would like to make a change, please submit a PS404 Health Insurance Transaction Form  by December 31, 2025 to Marci Johnson, Benefits Administrator. Any changes you make during the option transfer period will take effect on January 1, 2026.

Need assistance?  Please contact Marci at Ext. 4034 or johnsoma6@alfredstate.edu. 

Drum roll, please... 🥁 We are thrilled to announce the winners of our door decorating contest…

✨ ACES! ✨

Their charming and festive North Pole town captured the most likes and truly brought the holiday spirit to life! A huge congratulations to Amy and the entire ACES team — fantastic job on your creative and joyful décor! 🎅🏽🎁🎄

We hope everyone had as much fun participating and voting as we did! If you have any ideas or suggestions for next year’s door decorating contest — whether it’s themes, ways to vote, or ways to make it even more fun — please send them our way! We’re always looking for ways to make this tradition bigger and better year after year.

🎄 Happy Holidays, Everyone! 🎄
Wishing you all a season full of joy and cheer!

Today is the final day to complete your office door decorations for the contest!
Make sure your door is looking festive, creative, and full of holiday cheer before judging begins. 🏆❄️

Can’t wait to see all the amazing designs and announce our winners soon! 🎅🎁

Just a friendly reminder that the Holiday Office Door Decorating Contest wraps up tomorrow, December 19th!
If you haven’t finished decorating your door yet, now’s the time to add those final touches and make it shine!

Get ready for judging and may the most festive, creative, or hilarious door win! 🏆❄️

It’s time to deck the halls… and the doors!
Bring your creativity, holiday cheer, and a sprinkle of friendly competition as we kick off our Holiday Office Door Decorating Contest!

🎨 How It Works:
• Decorate your office door in any festive theme — winter wonderland, classic Christmas, holiday humor, movie magic, or anything that spreads joy!
• You may decorate individually or as a department.
• Please ensure decorations are workplace-friendly and do not block walkways, door openings, or safety equipment.

📅 Decorating Window:
December 1st – December 19th

🏅🎄🎁Winners will go home with bragging rights 🏅🎄🎁

Let’s fill the office with holiday spirit and make our halls merry, bright, and full of creativity! We can’t wait to see your festive masterpieces! 🎅❄️🎁

Angel Tree Gifts Due Today

Friendly reminder that today is the final day to return all wrapped Angel Tree gifts.
If you’ve already dropped yours off—thank you! If not, please be sure to bring it in before the end of the day so the HR team can prepare everything for distribution.

Thanks again for helping make the season brighter for our community! 🎁❄️

The SUNY B-140 Tuition Assistance Program provides partial tuition waivers for career-related, credit-bearing SUNY courses.

• Eligibility: Must be employed at least six months and on payroll for the entire course.
• Bargaining Unit Benefits: If you have a unit-specific tuition benefit, you must use it first before applying for the B-140.
• Course Limit: Only covers a second course per semester/summer session.
• Waiver Amount: Depends on available funds and application volume.

Application Priority:

1. Courses related to your job at Alfred State
2. Courses that support a degree related to the College mission
3. Courses for personal development

Coverage:

• Alfred State Courses: Up to 100% tuition funded.
• Other SUNY Campuses: Up to 50% tuition funded.
• Fees: Employees pay all non-tuition fees.

Part-Time Employees:

• Half-Time or More: Same benefits as full-time employees.
• Less Than Half-Time: 50% of full-time benefit.

To apply, complete the B140 Tuition Assistance  form and send it to Marci Johnson in Human Resources by December 11, 2025. 

Angel Tree Gifts Due Tomorrow (Dec 12)

Just a reminder that all wrapped Angel Tree gifts are due tomorrow, December 12th.
If you’re returning an unwrapped gift, please bring it in today so the HR team has time to wrap it.
Thank you for helping bring some holiday cheer to kids and local animal shelters! 🎁❄️

As we enter this joyful time of year, we are reminded of how fortunate we are—and how meaningful it can be to share that joy with others. This holiday season, the HR team is excited to launch our very first Angel Tree!

Our tree is up and decorated with tags representing local children in need. Each tag will include a child’s age along with a few of their wishes or needs for the holidays. If you feel inspired and able to give, we warmly encourage you to choose a tag and make a child’s holiday a little brighter.

We’ll also have a few tags supporting our local animal shelters for anyone who prefers to donate that way. (No wrapping needed for animal shelter gifts!)

🎁 Gift Details:

• Please return all wrapped gifts by December 12th.
• If you prefer not to wrap your gift(s), kindly return them a bit earlier so the HR team can take care of it.
• After selecting a tag from the tree, please stop by to see me—or any member of the HR team—so we can note which tag you’ve chosen.
• And as a gentle reminder, please only take a tag if you intend to participate.

Thank you for helping us spread kindness and holiday cheer throughout our community. Your generosity truly makes a difference!

Warmest holiday wishes,
HR Team

Looking for a smart way to save on your health insurance costs next year? The Productivity Enhancement Program (PEP) allows eligible employees to trade in previously accrued vacation and/or personal leave (not sick leave) for a credit toward the employee share of their NYSHIP health insurance premium for calendar year 2026.

The number of days you can exchange depends on your salary grade or level. There are two separate programs—one for CSEA & PEF employees, and another for UUP & MC13 employees—so be sure to review the right information for your group.

Program Details and Enrollment Forms

• 2026 Classified (CSEA & PEF) Program Summary & Enrollment Form
• 2026 Unclassified (UUP & M/C) Summary & Enrollment Form

Deadline: Submit your completed enrollment form to Marci Johnson or Amber Adams in Human Resources by Monday, December 8, 2025.

Remember you will need to have at least 8 vacation or personal days remaining after your PEP days are deducted, so plan ahead and apply early!

The Flex Spending Account (FSA) offers state employees a tax-saving benefit by allowing payment for eligible expenses with pre-tax dollars. Enroll in any or all options listed below by December 8, 2025, at 11:59 p.m. ET.

Account Options

• Health Care Spending Account (HCSA)
  Contribute between $100 and $3,400 in pre-tax dollars to cover eligible health-related expenses for yourself, your spouse, or dependents. Eligible expenses include:
  • Medical, hospital, and laboratory costs
  • Prescription and over-the-counter drugs
  • Dental, vision, and hearing services
    Note: Expenses must not be covered by insurance or other benefit plans.
• Dependent Care Advantage Account (DCAA)
  Contribute up to $7,500 in pre-tax dollars for custodial care expenses, allowing you to work while ensuring care for:
  • Dependent children under 13
  • Elder dependents or disabled dependent care needs
• Adoption Advantage Account
  Contribute up to $17,670 tax-free dollars to cover qualified adoption expenses for an eligible child, providing financial assistance for adoption-related costs.

Contributions are deducted bi-weekly from your gross pay and deposited into the appropriate account. After eligible services have been received, you should use your FSA Debit card to pay expenses directly or submit a claim. 

For more details on coverage, eligible expenses, and enrollment, please refer to the 2026 FSA Open Enrollment .

✨🎅Today’s the day! 🎅✨
Join us at the Lake Lodge from 5–7 PM for a magical evening with Santa and Mrs. Claus.

Enjoy festive food, fun crafts, and holiday photos with Santa as the kids share their Christmas wishes. 🎄❄️

We can’t wait to celebrate with you and your family tonight!

Just a quick reminder that our festive family evening with Santa and Mrs. Claus is happening tomorrow, December 3rd, from 5–7 PM at the Lake Lodge! 🎅✨

We’ll have holiday treats, fun crafts, and Santa arriving in his sleigh—don’t forget to bring the family for photos and wish-sharing! 🎄❄️

Looking forward to a magical evening together!

Get ready for a magical family evening filled with holiday cheer!
Join us for festive food, fun crafts, and a joyful celebration guaranteed to delight kids and grown-ups alike.

📅 Date: Wednesday, December 3rd
⏰ Time: 5:00–7:00 PM
📍 Location: The Lake Lodge

Santa will be arriving in his sleigh, and he can’t wait to meet everyone! Bring the whole family to snap a holiday photo and let the kids share their wishes for what they hope to find under the tree this year.

🎄❄️✨Come make memories, enjoy the magic, and kick off the season in the most festive way! 🎄❄️✨

Don't Forget - we are hosting a UUP Performance Program & Evaluation Training Today! 

We are pleased to invite you to attend one of three tailored training sessions on the Performance Program & Evaluation process for UUP-represented employees. These sessions will help you understand your role within the performance management framework and how to effectively complete and use performance program and evaluation documents.

Training Objectives:
During the session, we will:

• Provide an overview of the performance management process
• Review the purpose and key elements of performance programs and evaluations
• Explain the technical requirements for completing both a performance program and an evaluation
• Identify the uses of performance program documents and evaluations in practice
• Review the relevant UUP contractual provisions associated with performance programs and evaluations

Date: Friday, November 21, 2025

Sessions:

New Hires - 9-10:30am - SLC Small Event Space
Supervisors - 11-12:30pm - Virtual
All Employees - 1:30-3pm - Orvis Auditorium

Whether you are new to the process, supervising others, or simply want a refresher, you are encouraged to attend the session that best fits your role. 
We look forward to your participation and to supporting your understanding and success in performance program completion and evaluation.

Presenters: Jamie Guilian & Maria Bordeaux

If you or someone you know is looking for support during these uncertain times, FindHelp.org is there to help!

This online social service resource directory makes it easy to find free or reduced-cost services in your area, including:

• Food assistance (food banks, meal programs)
• Housing and utility support
• Health care and mental health services
• Employment and education programs
• Transportation resources
• Legal assistance

Simply enter your ZIP code and select the type of help you need — the site will generate a list of local organizations that provide those services. It’s a quick and easy way to connect with community-based support.

You can also contact the 211 Helpline out of Bath by dialing 2-1-1 or visiting 211helpline.org. The 211 Helpline connects individuals with essential community services across the Southern Tier, including crisis support, housing assistance, and more.

Please feel free to share these resources with anyone in need!

As we enter this joyful time of year, we are reminded of how fortunate we are—and how meaningful it can be to share that joy with others. This holiday season, the HR team is excited to launch our very first Angel Tree!

Beginning Thursday, November 20th, our tree will be decorated with tags representing local children in need. Each tag will include a child’s age along with a few of their wishes or needs for the holidays. If you feel inspired and able to give, we warmly encourage you to choose a tag and make a child’s holiday a little brighter.

We’ll also have a few tags supporting our local animal shelters for anyone who prefers to donate that way. (No wrapping needed for animal shelter gifts!)

🎁 Gift Details:

• Please return all wrapped gifts by December 12th.
• If you prefer not to wrap your gift(s), kindly return them a bit earlier so the HR team can take care of it.
• After selecting a tag from the tree, please stop by to see me—or any member of the HR team—so we can note which tag you’ve chosen.
• And as a gentle reminder, please only take a tag if you intend to participate.

Thank you for helping us spread kindness and holiday cheer throughout our community. Your generosity truly makes a difference!

Warmest holiday wishes,
HR Team

We are pleased to invite you to attend one of three tailored training sessions on the Performance Program & Evaluation process for UUP-represented employees. These sessions will help you understand your role within the performance management framework and how to effectively complete and use performance program and evaluation documents.

Training Objectives:
During the session, we will:

• Provide an overview of the performance management process
• Review the purpose and key elements of performance programs and evaluations
• Explain the technical requirements for completing both a performance program and an evaluation
• Identify the uses of performance program documents and evaluations in practice
• Review the relevant UUP contractual provisions associated with performance programs and evaluations

Date: Friday, November 21, 2025

Sessions:

New Hires - 9-10:30am - SLC Small Event Space
Supervisors - 11-12:30pm - Virtual
All Employees - 1:30-3pm - Orvis Auditorium

Whether you are new to the process, supervising others, or simply want a refresher, you are encouraged to attend the session that best fits your role. 
We look forward to your participation and to supporting your understanding and success in performance program completion and evaluation.

Presenters: Jamie Guilian & Maria Bordeaux

🎄 Upcoming Holiday Happenings at Alfred State! 🎅

The holidays are right around the corner, and we’ve got a few fun events to get everyone in the festive spirit! Mark your calendars and join the fun — you won’t want to miss out!

☕ Sip & Craft – Friday, 11/21 | 3:30–5:30 PM | Location TBD
Come sip and get crafty! Create your own holiday decorative sign while enjoying good company and a cozy drink. You’ll have two design options to choose from (see photos).

🎨 All supplies are provided — just bring your creativity and holiday cheer!
📅 RSVP by 11/14/2025 to fitzpakm@alfredstate.edu with your craft choice so we can have materials ready for everyone.

🏈 Office Dip Day & Sports Spirit – Thursday, 11/20 | All Day, Campus-Wide
It’s time for some friendly fun and flavor!
Each office is encouraged to host a little dip party — everyone brings a dish to share — and don’t forget to wear your favorite sports team gear!
Spread the word, share some snacks, and show off that team pride!

🎁 Door & Office Decorating Contest – 12/1 to 12/19
Get those tinsel and lights ready! Beginning December 1, we’ll be decking the halls with a campus-wide door and office decorating competition.
✨ To be included in the judging, have your masterpiece complete by 12/19/2025. Winners will go home for the holidays with bragging rights!

🎅✨ Ho Ho Ho! You’re invited! 🎄
Join us for our annual Holly Jolly Santa Event!
Santa Claus and Mrs. Claus will be making a special appearance on December 3rd from 5:00 PM to 7:00 PM at the Lake Lodge.
We’ll be serving festive refreshments, offering holiday crafts for all ages, and creating a truly magical evening for the whole family! 🎨🍪❄️

Please mark your calendar, bring your loved ones, and get ready for holiday cheer. We can’t wait to celebrate with you!
Let’s make this holiday season merry, bright, and full of campus spirit! 💚❤️

We are continuing our week of celebrating our First Generation students toward the National Day of Celebration on 11/8.  

Today, we invite any faculty and staff who were themselves First Generation Students to have the First Gen icon added to their profile in the employee directory.  This is a great way to show students who may look up your contact information that you were also First Gen, and are a source of help!  To have your name added to the growing (50+) employees proudly showcasing their first gen status, drop a line to VPSA@alfredstate.edu 

Drumroll please… 🥁 The votes are in on Facebook, and we’re thrilled to announce that Student Records & Financial Services is our Halloween Costume Champion 2025! Huge kudos to everyone who submitted their spook-tacular photos — your creativity was simply fang-tastic. 👻

🎄 Next up, right around the corner in the reindeer-sled of time: Office Decorating for the Holidays. Time to break out your tinsel, unleash your glitter, and let’s deck the halls like pros. Stay tuned — details on themes, deadlines, and prize goodies are coming soon! Get ready, get creative, and let’s make this holiday season one for the books!

Have a great week!

Are you an employee or student commuter who would benefit by having a place to stay in Alfred occasionally? The Saxon Inn currently hosts several guests who take advantage of having a regular, welcoming, comfortable place to stay one (or more) nights a week. If this sounds like you, why not get in touch with the Saxon Inn to learn about our special discounted rates!

Contact Kristen Karl, General Manager at jacobsk@alfred.edu, or phone 607-871-2600 and ask for details.

Election Day 11/4/2025 - NY Time Off to Vote

If you are a registered voter, and if you do not have 4 consecutive hours to vote, either from the opening of the polls to the beginning of your working shift, or, between the end of your working shift and the closing of the polls, you may take off up to 2 hours, without loss of pay, to allow you time to vote.

Employees must provide their supervisors with at least two working days’ notice of the leave request. Whether the leave is to be taken at the beginning or end of the employee’s regularly scheduled work shift shall be determined at the employer’s discretion and based on the operating needs of the department or college. 

Pumpkin Painting at Campus Trunk-or-Treat

🕔 Time: 5:00–7:00 PM
📍Location: SLC – 3rd Floor
🎨Cost: FREE — just bring your enthusiasm!
👨‍👩‍👧‍👦Who’s Invited: Faculty, staff, and families—join us for a fun and welcoming event for all ages

What to Expect:

• 🖌️ All pumpkin-painting supplies provided — just bring your ideas and Halloween spirit
• 🍬 Sweet treats to enjoy
• 🎬 A spooky movie screening to end the night

🧡 Carve out some time with us for sweet fun and a spooky showing of Scooby Doo (live action)! 🕸️

It is time to think about decorating for the Holidays! Order a beautiful red poinsettia to support Chi Alpha Epsilon (XAE) - the EOP Honor Society. They will be available in two sizes this year - small 4 inch ($10) and the traditional 6 inch ($15). For outdoor decorating, consider a deluxe wreath ($35) with your choice of red or burgundy ribbon!!! This fundraiser will cover the Induction packets for our Spring 2026 Inductees! The sale runs from Monday, November 3rd through Monday, November 17th. Pick up or arranged delivery will take place starting Tuesday, December 2nd. There will be links for both poinsettias and wreaths starting on November 3rd, so make sure to check Announcements next week! Look for an XAE table in the SLC over the lunch hour a few days each of the weeks of the sale for in person orders by cash or check. Questions? Contact Lynn Hayes at 607-587-4128 or at HayesLC@alfredstate.edu or find me in the EOP Lab SDC 252. 

As part of SUNY’s system-wide initiative, all Alfred State employees are required to complete the Updated Title VI training by October 31. This asynchronous training, developed by SUNY, is now available through BizLibrary.

The training is designed to help our campus community understand how to recognize, prevent, and report discrimination, especially those covered under Title VI of the Civil Rights Act of 1964, which prohibits discrimination based on race, color, or national origin, including shared ancestry or ethnic traits.

Important Notes:

• Deadline: October 31 (end of day)
• Required for all employees, even if you’ve completed similar training in the past
• SUNY’s timeline for this training is separate from our usual annual compliance trainings, which will be released later this semester

Accessing the Training:

1. Go to: Alfred State BizLibrary
2. Username: Your Alfred State email (e.g., smithee@alfredstate.edu)
3. Password:
   • First-time users: Trainings1! (you’ll be prompted to change it)
   • Returning users: Use your existing password or click “Forgot Password” if needed
4. Once logged in if the training does not show on your homepage, click on the dropdown that says HOME and change it to MY LEARNING. If the training is not showing there, you do not need to complete it. 

Given the short timeframe, please make this training a priority. Your timely completion is essential to maintaining compliance and fostering an inclusive campus environment.

Thank you for your attention to this important requirement!

The Department of Civil Service has the following examination announcements updated and added to their public website. 

All Exam Fees Waived! Please note that civil service exam application fees are now waived for all New York State civil service exams through December 2027.

Please be advised that you will need a personal NY.gov ID to apply for Department of Civil Service examinations. If you do not have a personal NY.gov ID, please create an account. 

Promotion and Transition Examination Announcements

31-273020, Assistant Director Information Technology Services 1

31-275020, Assistant Director Information Technology Services 2

31-274020, Assistant Director Information Technology Technical Services 1

31-276020, Director Information Technology Services 2

31-277020, Director Information Technology Services 3

31-278020, Information Technology Specialist 3

31-279020, Information Technology Specialist 3 (Data Communications)

31-280020, Information Technology Specialist 3 (Database)

31-281020, Information Technology Specialist 3 (Programming)

31-282020, Information Technology Specialist 3 (Systems Programming)

31-283020, Information Technology Specialist 4

31-284020, Information Technology Specialist 4 (Data Communications)

31-285020, Information Technology Specialist 4 (Database)

31-286020, Information Technology Specialist 4 (Operations)

31-287020, Information Technology Specialist 4 (Systems Programming)

31-288020, Manager Information Technology Services 1

31-289020, Manager Information Technology Services 1 (Data Communications)

31-290020, Manager Information Technology Services 1 (Database)

31-291020, Manager Information Technology Services 1 (Operations)

31-292020, Manager Information Technology Services 1 (System Programming)

31-293020, Manager Information Technology Services 1 (Technical)

31-294020, Manager Information Technology Services 2

31-295020, Manager Information Technology Services 2 (Technical)

Many retirees say they wish they had focused on financial and retirement planning earlier. NYSTRS created the Pension & Retirement Education Program (PREP) to help active members take a proactive approach. Each half-day session covers NYSTRS benefits, financial planning, Social Security, estate planning, and the retirement process.

The fall 2025 PREP Seminar schedule, as well as reservation and attendance information, are available on the Retirement Planning/Pension & Retirement Education Program page at nystrs.org. 

The PREP seminar is not intended for individual benefits counseling. To schedule a one-on-one consultation, members should visit the Retirement Planning/Benefits Consultations page of nystrs.org.

It’s that time of year again — we’re pleased to host a free flu clinic in collaboration with Alfred Pharmacy! Here are the details:

• When: Thursday November 6th from 10:00 AM – 3:00 PM, in 5-minute appointment slots
• Where: Huntington Admin Building, Main Floor Conference Room (Training Room)
• Deadline to Reserve: October 29 (so the pharmacy can order enough supplies)
• What to bring with you: your photo ID and insurance card

Please use the link below to reserve your spot:

[Reserve Your Flu Shot Appointment]

Kindly share this message with your faculty and staff so that everyone who’s interested has a chance to sign up. For your convenience, we'll send out reminders to those who sign up, and we'll also include a copy of the consent form to bring with you on the day of your appointment. Stay healthy and protected this flu season by getting your flu shot on campus!

Date: October 30th
Location: SLC – 3rd Floor
Time: 5-7pm

Join us for a festive evening filled with creativity, candy, and cinema! We'll provide all the pumpkin-painting supplies — you just bring your ideas and Halloween spirit. After you’ve crafted your masterpiece, stick around for candy treats and a movie screening to end the night.

Cost: FREE — just bring your enthusiasm!
Who’s Invited: Faculty, staff, and families—join us for a fun and welcoming event for all ages!

🧡 Carve out some time with us for sweet fun and a spooky showing of Scooby Doo (live action)! 🕸️

The Business Affairs Department seeks a Contract Manager (State Title: Senior Staff Assistant).  Under the direction of the Director of Procurement, this position provides leadership and coordination of responsibilities for the procurement and contracting function. A bachelor’s degree from a regionally accredited institution is required for this position. The posting will run until 10/27/2025. Please visit this link to view the entire job description, job requirements and apply! http://alfredstate.interviewexchange.com/jobofferdetails.jsp?JOBID=193652

Did you know you can receive the latest news and updates directly from NYSHIP Online?

To sign up, visit NYSHIP Online.

1. Select New York State Active Employee (NY)
2. Choose your Group (Bargaining Unit)
3. Select either Empire Plan, HMO, or Dental/Vision Only
4. Follow the prompts to enter your email address, first name, and choose the plan(s) you’d like to receive information about

Recent updates include topics such as The Benefits of Pre-Tax Contributions and Is the Opt-Out Program Right for You?

Stay informed and make the most of your benefits by signing up today!

Alfred State currently has open internal CSEA positions posted. Interested candidates can apply at the links below. 

Facility Operations Assistant 1 http://alfredstate.interviewexchange.com/candapply.jsp?JOBID=193520& 

Office Assistant 2 (Calculations) http://alfredstate.interviewexchange.com/candapply.jsp?JOBID=193816& 

UUP 2025 Discretionary Salary Increase Process

The UUP contract provides for discretionary salary increases in Fall 2025 with a pool amount equal to one-half percent of the total of the basic annual salaries on June 30, 2024.  

We are pleased to share that this year we are returning to a fully merit-based request process for awarding DSI funds, moving away from funding across the board percentage increases on this alternating year.  Along with this shift, you will also notice a minor update to the submission form for non-academic professionals as well as updated criteria across several areas. To enhance transparency in individual award level, we will also include the employees final rating in the individual notices– whether meritorious, highly meritorious, or exceptional.  

Why are we making these changes 

• We heard you. The recent Great Colleges survey made it clear that transparency and a stronger connection between performance and recognition matter deeply to our employees. Your feedback has been instrumental in shaping these updates.
• Annual increases are negotiated through your union contract. These guaranteed, contract-based increases are separate from DSI. Discretionary increases remain our way to recognize and reward outstanding individual contributions among UUP-represented employees.
• We’re prioritizing campus values. The updated criteria and forms reflect Alfred State’s strategic goals, including student and employee success, collaboration, innovation, leadership, community engagement, and professional growth. 

With these enhancements, we reaffirm our commitment to celebrating excellence and ensuring that every UUP-represented employee at Alfred State feels valued for their unique contributions—helping to make recognition meaningful.

Eligibility

1. Eligibility Dates:
   1. For full-time UUP employees: Must be active or on an approved leave as of June 30, 2025.
      1. For part-time employees: If their employment expired prior to July 1, 2025, they must have been active as of April 30, 2025.
   2. Payroll Status: Must be on the payroll as of December 3, 2025.
   3. Leave Without Pay: Incumbents on approved leave without pay at the time of distribution will receive any retroactive pay and salary adjustment upon their return from leave, provided they are selected for an increase.

Requesting DSI

This round of DSI is intended to recognize employee performance from June 1, 2024- May 31, 2025.  The updated criteria and request documents are available on the Human Resources intranet page under DSI (login required).  We encourage everyone to carefully review the updated criteria and submission materials.  Approved increases will be added to employee’s basic annual salary retroactively to July 1 or September 1 as appropriate to professional obligation.  

Timeline

October 10, 2025 – Request Forms for DSI Request are due to Chair/Director/Department Head for review and recommendation

October 17, 2025 – Request Forms for DSI Request are due to Dean/AVP (where applicable) for review and recommendation

October 24, 2025 – Request Forms for DSI are due to the divisional Vice President for review and recommendation

October 31, 2025 – Request Forms for DSI are due to the President for review and allocation decision

November 7, 2025 – Approved DSI amounts are due to Human Resources for processing. Dean/Director will inform faculty/staff of their DSI placement

November 14, 2025 – Human Resources anticipates emailing DSI award letters to employees

December 3, 2025 – DSI increases show in employee paychecks

If you have questions or need guidance, please reach out to HR, your supervisor or division leader. Thank you for your dedication to Alfred State’s continued success.

It’s almost time for the NYSHIP Option Transfer Period! This is your annual opportunity to review and make changes to your health insurance elections. A Planning for Option Transfer 2026 guide was mailed to your home but can also be found here.

During this period, you can:

• Change Your Plan – Switch your NYSHIP health insurance option.
• Enroll in or Waive the Opt-out Program – Receive an incentive if you have other employer-sponsored coverage.
• Review Your Pre-Tax Contribution Program (PTCP) Status – Decide whether to have your health insurance premium deducted before or after taxes.
• Elect Participation in the Productivity Enhancement Program (PEP) – Exchange eligible vacation days for a reduction in your NYSHIP premium (if eligible).
• Important Program Dates: Key dates and deadlines are included – Please watch the daily announce so you don’t miss your opportunity to make changes.

More Information Coming Soon
Although instructions and forms are not yet available, they will be coming soon!  Watch the Announce for updates — we will share everything you need as soon as they are released. In the meantime, this is a great opportunity to start thinking about your benefit choices and planning ahead for the upcoming Option Transfer period.

If you have any questions, please contact Marci Johnson at Johnsoma6@alfredstate.edu or 607-587-4034. 

Unlock free Google AI courses through SUNY! Learn AI basics and effective prompting—open to all students, faculty, and staff. Enroll with your SUNY email and learn at your own pace! SUNY has partnered with Google to offer free, self-paced AI courses for our entire community. 

What’s included

• Google AI Essentials – Understand core AI concepts and how they’re used across industries.
• Google Prompting Essentials – Learn proven strategies to communicate effectively with AI tools. 

How to enroll (takes 2 minutes)

1. Create or sign in to Coursera with your SUNY email address.
2. Enroll in Google AI Essentials and/or Google Prompting Essentials and learn at your own pace.
   (If you already have a Coursera account with your SUNY email, you’re set—no new account needed.) SUNY

Why it’s worth it

• Students: Build AI literacy and job-ready skills.
• Faculty: Explore teaching enhancements (e.g., AI-supported rubrics, tutoring, and workflow ideas).
• Staff: Boost everyday efficiency with responsible AI use. 

Get started
Visit the SUNY + Google AI page to enroll today. For questions, contact cite@alfredstate.edu or drop by EJ 104/106.

Huge thanks to everyone who sent in photos — your creative skills rocked it!
And now, drumroll please… 🥁

Congratulations to the CARE team — you are our winners! 🏆
Your submissions made all the difference — thanks for bringing the fun!

We are pleased to announce that Heidi Putnam has joined our team as the new Administrative Assistant in the Office of Student Engagement!

Heidi brings a strong background in office coordination, student services, administrative support, and will play a key role in helping our office run smoothly while supporting both faculty and students.

Please join us in giving Heidi a warm welcome! You can reach her at putnamhm@alfredstate.edu or stop by SLC 204 to say hello.

We’re excited to have Heidi on board and look forward to the positive impact she will make in our Pioneer community!

Sending this out for anyone who would like to join! There will be lots of great information; make sure you register now to be part of all 5 virtual learning opportunities!

Dear CSSAO Colleagues,

SUNY’s Office of Health and Hospital Affairs is pleased to announce SUNY’s Wellness Frameworks Webinar Series, a five-part virtual learning series designed to provide a foundation in wellness frameworks that campuses can use to guide efforts in building healthier, more connected communities.

Each session will highlight a national or international framework for wellness—including the 8 Dimensions of Wellness, the Healthy Campus Framework, and the Okanagan Charter—and showcase how SUNY campuses are interpreting and applying these models to support student, faculty, and staff well-being.

This series is open to all members of the SUNY community. It is especially relevant for campus professionals working in student affairs, counseling, health services, residence life, academic affairs, human resources, diversity, equity and inclusion, and related areas.

Participants will gain practical strategies, learn from SUNY colleagues, and explore how these frameworks can be tailored to:

1. Enhance campus well-being initiatives
2. Strengthen community connection
3. Inform long-term wellness planning

Join us for the kickoff on Friday, September 26, 2025, featuring a fireside chat on well-being in higher education. Register now to be part of the series from the start.

We hope you will join us for this timely series as we continue building a SUNY-wide culture of health and well-being.

Sincerely,

OHHA Mental Health and Wellness Team

Friday’s Challenges:

• PIONEER PRIDE!! Take a selfie at Pioneer Stadium (25pts; an extra 10pts if it’s at the Homecoming Game!)
• Take a picture with Big Blue! (20pts; 5 additional points for each extra big blue – ie the one at the front entrance PLUS a poster, a keychain, the mascot)
• Conduct a brief interview with someone from another department about what keeps them at the college – take a video and send it in! (25pts)

Friday’s Extras (5pts each):

• Spirit Week Extra – Spirit Day! Wear your favorite Alfred State gear! The more gear, the better!
• Take a photo with your favorite coffee mug, the crazier the mug the better! 

Thursday’s Challenges:

• Snap a photo of a location named after a donor or alumni (15pts; 2pts each for additional locations)
• Take a photo with someone in your department who joined the same year that you did (15pts)
• Take a photo with someone wearing some sort of safety gear (hard hat, safety glasses, safety vest)

Thursday’s Extras (5pts each):

• Spirit Week Extra – be your own meme; wear your flag day
• Paws for a photo – take a photo with your pet and send it in! (an additional 1pt for every department member’s photo)

Wednesday’s Challenges:

• Jersey vs Jersey Shore: wear your favorite team jersey or your boldest, most glamorous outfit! (Please make sure that it’s work appropriate) (20pts)
• Stretch it Out!: Take a photo of at least one team member doing a yoga pose someplace on campus (10pts)
• Now that you’ve stretched, have your fastest team member challenge another department to a foot race (15pts)

Wednesday’s Extras (5pts each):

• Spirit Week Extra- on Wednesdays we wear pink!
• Take a selfie (or group pic) in front of 3 different college signs 

Tuesday’s Challenges:

• Career Change: Take a photo of a team member performing another department’s job (or attempting to perform) (20pts)
• Take a photo at The Collegiate (10pts)
• Find and photograph a past department chair or long-time faculty member (10pts)

Tuesday’s Extras (5pts each)

• Spirit Week Extra – twin day! Dress alike for the day!
• Take a Selfie with the President 

Get ready for our campus scavenger hunt—it’s back and guaranteed to be a good time! 

Here’s how to join the excitement:

• Daily challenges will be dropped in Announce—check in every day so you don’t miss a single chance to earn points!
• Go solo or rally your teammates—department squads are totally encouraged.
• All the points get tallied Monday, 9/22, and drumroll please—we’ll crown our champ!
• Bring your A-game: be creative. Be fun. Just make sure it’s work-appropriate too.

Get your cameras and phones ready—we want photos, videos, and all the proof that you rocked these challenges! Let the fun begin! Please send all photo/video proof to: hr@alfredstate.edu

Monday’s Challenges:

• Ancient History Day: take a photo with any of the following items (5pts; 1pt for each additional item) --flip phone (no touch screen), rotary phone, house phone with a cord, cassette tape, mp3 player, vinyl record player, discman, Walkman, first gen iPod, boom box, floppy disc, Gameboy, Tamagotchi, typewriter, CRT TV, VHS tape
• Create a short video introducing your department “news anchor” style (15pts)
• Take a photo with department members hired in different decades (10pts; additional 5pts if more than 2 decades)

Monday’s Extras (5pts each):

• Spirit Week Extra – wear work appropriate pj’s to join in with the student fun!
• Tick Tock on the Clock – take a department photo at 25 past the hour

In accordance with Civil Service Law, all New York State employees are entitled to paid leave, without charge to leave credits, for up to four hours per calendar year to undergo cancer screenings. This benefit applies to employees in all bargaining units.

At SUNY, a non-chargeable leave type labeled “Cancer Screening” is available in the Time and Attendance System dropdown menu. Employees utilizing this leave must have their physician complete the Cancer Screening Leave Form, which can also be found on the Human Resources webpage of our intranet. The completed form should then be submitted to the Human Resources Office.

The Office of Human Resources will be closed Monday, September 1st.  Happy Labor Day!!

 Welcome Back Happy Hour! 🍷
📅 Date: Friday, August 22
🕑 Time: 2:30 PM – 4:30 PM
📍 Location: Wellsville Campus – The Rig

Dear Faculty & Staff,

As the new semester dawns, we invite you to join a relaxed and festive Welcome Back Happy Hour—a moment to reconnect after summer breaks and acknowledge the dedication of staff who maintained our mission throughout the season. Let’s come together to celebrate the spirit and collaboration that drive our college forward.

What you'll enjoy:

• Light snacks & refreshing beverages
• Warm conversations across departments
• Live Music
• A cozy, casual environment—perfect for unwinding and catching up

Come raise a glass to a great start! Whether you took a well-deserved break or kept things running through the summer, this is your time to mingle, recharge, and reconnect.

Summer hours for the college will end Aug. 8th. Beginning Monday, Aug. 11th, the official business hours for the college will be 8:30 a.m. to 4:30 p.m. Any exceptions to these hours must receive approval of the respective divisional vice president on the Alternative Work Schedule Request Form found on the HR Website, Work Flexibility at https://portal.alfredstate.edu/hr/Pages/default.aspx.  Please contact Human Resources with any questions at 4025.

At the request of UUP, OSC will update the base annual salary for the calculation of dues (Deduction Codes 222 UUP Member 26P or 260 UUP Member 21P) as follows:

• The deduction for employees with a base annual salary of $38,087 or less is .9% of the adjusted biweekly gross.
• The deduction for employees with a base salary of $38,088 or more is 1% of the adjusted biweekly gross.
• There is no maximum amount for annual dues.

A copy of the bulletin can be found by clicking SUNY Bulletin No. SU-375 | Office of the New York State Comptroller.

The Office of Human Resources will be closed Friday July 4th, in observance of The July 4th Holiday. We wish everyone a safe and happy 4th of July!!! 🎆🎆🎆

After many dedicated years of service, we are both happy and sad to announce the retirement of Kelly Mark from the Human Resources department. Kelly’s hard work has made a lasting impact on our team and the college. She will be greatly missed by all who have had the pleasure of working with her.

To celebrate Kelly’s retirement and wish her well on this exciting new chapter, there will be cake in the HR department on Tuesday, July 1st. Please feel free to stop by in the afternoon to share your good wishes. 

Plan Ahead with NYSTRS' PREP Seminars

Many retirees wish they had started retirement planning sooner. NYSTRS’ Pension & Retirement Education Program (PREP) helps active members prepare early with sessions covering NYSTRS benefits, financial & estate planning, Social Security, and the retirement process. 

Summer 2025 Schedule Now Available
Visit the Retirement Planning/Pension & Retirement Education Program page at nystrs.org to view the schedule and reserve your spot.

Seminar Details

• Time: 8:30 a.m.–1:00 p.m. (Check-in at 8:00 a.m.)
• Cost: Free
• Reserve: Through MyNYSTRS at nystrs.org or call 800-348-7298, ext. 6180
• Bring: Your latest Benefit Profile (from MyNYSTRS)
• Can’t attend? Cancel so others may register

PREP seminars are offered year-round. Reservations open:

• Mid-September (Fall)
• Mid-December (Winter/Spring)
• Mid-May (Summer)

Check the site regularly for updates.

Total Administrative Services Corporation (TASC) has informed the Office of Employee Relations that they will be issuing new Flex Spending Account (FSA) debit cards. They anticipate the new debit cards will be mailed on June 23, 2025 and have provided the following schedule: 

KEY POINTS

• New Cards Mailing Date: Monday, June 23, 2025
• Temporary Access Disruption:
  • Participants will experience a 5–7-day gap (depending on USPS delivery) where old cards are inactive and new cards are in transit.
  • Participants will be notified in advance and provided instructions on accessing funds during the transition.

 NEXT STEPS FOR PARTICIPANTS

• Card usage prior to June 22, 2025:
  • Continue using current card until June 8, 2025.
  • Update automatic payments methods—these will stop processing after June 21.
  • Confirm mailing address (Call 800-358-7202 if needed).
• Card usage on or after June 22, 2025:
  • Current card(s) will be deactivated. 
  • Start using your new TASC Card once it arrives (may take 5-7 days via USPS). The new card will arrive in a plain white envelope.

For questions, please contact TASC Customer Care at 800-358-7202 or visit the website at https://www.tasconline.com/newcard/.

Please be advised of the following update from the Office of the State Comptroller:

Due to a printing issue, employees who receive a paper direct deposit advice by mail for the pay date of Wednesday, June 18, 2025, may experience a delay in delivery.

Important: This issue does not affect the direct deposit of your pay. Funds will be deposited to your account as scheduled.

If you have questions, you may contact the Office of the State Comptroller at:  payrollsystemquestions@osc.ny.gov 

Starting Monday, June 16th, a random sample of 40,000 State employees will receive an email invitation to participate in the Total Compensation Viewpoint Survey.

If you receive it, please know this is not spam—it’s a legitimate effort by the State to gather input on what matters most to you in your total compensation package (e.g., pay, health insurance, retirement benefits, and more). The survey should take 10-15 minutes to complete. Your responses will be completely confidential, and the feedback will help shape future improvements to employee programs and benefits.

Thank you for your time and input!

Dear Alfred State Colleagues,

As part of our ongoing efforts to foster a more engaging, inclusive, and rewarding workplace, we’re inviting you to share your thoughts on recent events and initiatives—including the annual Recognition Luncheon, the After Party, and our broader employee engagement and training efforts.

Your feedback will help us celebrate what’s working well and improve future experiences for all employees. The survey should only take a few minutes to complete, and responses are anonymous unless you choose to share your name.

👉 Alfred State Employee Engagement Survey

Thank you for taking the time to share your insights. Your voice helps shape a stronger Alfred State community!

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Wednesday, May 28th,  from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

The Office of Human Resources will be closed on Monday, May 26 in observance of Memorial Day. We wish everyone a safe and happy holiday!!

Get ready to celebrate YOU at our annual Employee Recognition Luncheon in the Orvis Gym starting at noon on Thursday, May 15.

Join us as we honor the incredible dedication, hard work, and accomplishments of our amazing team. Enjoy a delicious lunch and great company! We'll be recognizing milestone years of service, retirements, and presenting special awards to some truly outstanding colleagues. 

Let’s come together to celebrate our campus community — we can’t wait to see you there!

The collective bargaining agreements between the State and CSEA, Council 82, M/C (Grade 22 and below), DC-37, NYSCOPBA, PBANYS, and PEF, allow employees to waive holiday compensation.

Consequently, between April 2 and May 15, 2025, employees may elect to change their holiday waiver, in writing, using the Holiday Waiver form found on our website, under Human Resources under Benefits box Waiver of Holiday Compensation Election Form. This form must be on file if you elect to waive holiday pay and choose to receive instead compensatory time off for holidays worked. The waiver will remain in effect until at least April 1, 2026. Employees may also elect to revoke any waiver of holiday compensation now in effect by filing this same form. If you wish to keep your current holiday pay or waiver status, you do not need to submit an updated form.

Please forward completed forms to Amber Adams, in Human Resources, no later than May 15, 2025.

The Office of Mental Health offers all employees an opportunity to practice various coping skills and strengthen their resilience through OMH Wellness Groups, which aligns with OMH’s vision of supporting a healthy workplace environment. The groups include deep breathing and simulation exercises to allow employees to practice rather than have group discussions. Group sessions offer a warm, inviting space that fosters relaxation virtually and provides examples of calming techniques and basic coping skills. Remember that the mind and body are one, and psychological health is just as important as physical health to your overall well-being.

The group sessions are free, confidential, anonymous, and virtual employees can call in from any phone. Group sessions include Monday Meditation, Mindful Mondays, Taking Care of Mind & Body, Tending to Self, and Wellness Break. 

Of important note – there is a new group, Wellness Break, on Thursday evenings from 8 to 8:15 p.m.!  For more information, go to OMH May Calendar of Events.

Questions? Please reach out to omh.wellnessgroups@omh.ny.gov

Effective Monday, May 12, 2025 and ending Friday, August 8, 2025, official business hours for the college will be 8 a.m. to 4 p.m. Exceptions to these hours must receive approval by the respective divisional Vice President on the Alternative Work Schedule Request form found on the HR Forms page at: https://portal.alfredstate.edu/hr/Pages/default.aspx.  Please contact Human Resources at 4025 with any questions.

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Monday, May 12th, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

SUNY Voluntary Savings Program – NYSLRS sent out a great e-newsletter highlighting supplemental retirement savings. Below are some additional resources about supplemental savings options available to SUNY employees.  Did you know that they can enroll in BOTH the NYS Deferred Compensation 457b plan and the SUNY Voluntary Savings Plan 403b? You can! For more information, click the links below. 

• SUNY Voluntary Savings Plan
• 2025 Universal Availability Notice
• NYS Deferred Compensation Plan
• 2025 Comparison Chart

Made It to May – Employee Happy Hour 
Let’s raise a glass to YOU!

Faculty and staff are invited to celebrate the end of another incredible academic year. You’ve worked hard, supported students, and made a real impact — now it’s time to take a moment to reflect, relax, and enjoy each other’s company.

Date: Friday, May 2nd
Time: 3:00pm
Location: Courtyard in front of EJ Brown 

Come enjoy:
Two complimentary drinks (beer & wine)
Light snacks
Live music to set the vibe
Great conversation with amazing colleagues

You made it to May — and that’s worth celebrating!

The Department of Civil Service is alerting you, at your request, that the following examination announcements have been updated and added to our public website.

When filing your online application, please be advised that technical assistance is available Monday – Friday from 8:00 a.m. to 5:00 p.m.

Please be advised that you will need a personal NY.gov ID to apply for Department of Civil Service examinations. If you do not have a personal NY.gov ID, please create an account. 

Open-Competitive Examination Announcements

21-007020, Maintenance Supervisor 2 (Motor Equipment)

Promotion and Transition Examination Announcements

31-182020, Maintenance Supervisor 2 (Motor Equipment)

31-175020, University Police Officer 2

Continuous Recruitment Examinations

The Department also accepts applications for most continuous recruitment examinations on an ongoing basis, with no application deadline.

NY HELPS – No Examinations Required

New York State agencies are hiring for thousands of critical positions open across the state. To help agencies fill these positions, the Department of Civil Service developed the NY Hiring for Emergency Limited Placement Statewide (NY HELPS) Program. This program streamlines the appointment process to allow State agencies to hire diverse, qualified permanent employees quickly and without examinations. New State employees hired under the NY HELPS Program will be appointed on a permanent basis. To be eligible for NY HELPS jobs, candidates must meet the jobs’ minimum qualifications and any other conditions of employment. 

To view open jobs, please visit State Jobs. To narrow your search for NY HELPS jobs, click on “Jobs Open to the Public.” Select "YES" in the NY HELPS field. Press submit. This will bring up all of the NY HELPS jobs that are available. Once you find the job in which you are interested and qualified, review the entire job posting. Directions to apply will be specified on each individual job posting.

All Exam Fees Waived! Please note that civil service exam application fees are now waived for all New York State civil service exams through December 2025.

Made It to May – Employee Happy Hour 
Let’s raise a glass to YOU!

Faculty and staff are invited to celebrate the end of another incredible academic year. You’ve worked hard, supported students, and made a real impact — now it’s time to take a moment to reflect, relax, and enjoy each other’s company.

Date: Friday, May 2nd
Time: 3:00pm
Location: Courtyard in front of EJ Brown 

Come enjoy:
Two complimentary drinks (beer & wine)
Light snacks
Live music to set the vibe
Great conversation with amazing colleagues

You made it to May — and that’s worth celebrating!

This is a friendly reminder that annual compliance trainings are due by April 25. If you have not yet finished your training, please ensure it is completed before the due date.

To begin your training, please follow the steps below:

Access Your Trainings:

• Visit Alfred State BizLibrary
• Username: Your Alfred State email address (e.g., smithee@alfredstate.edu)
• Password: 
  • If you completed your trainings last year, use the password you set at that time.
  • If you've forgotten your password, simply click on "forgot password" on the login page.
  • For first-time BizLibrary users, your password is: Trainings1!
  • You'll be prompted to change your password upon login, so please remember it for future use.

Once you're logged in, you'll see "Big Blue" the Ox on the left side of your screen. Simply click on Big Blue to begin. To ensure compliance with state mandates, all Alfred State employees must complete all trainings by April 25, 2025.

Please note that if you log into BizLibrary and do not see Big Blue, you have likely already completed your annual compliance trainings. 

If you have any questions regarding annual trainings, please contact Human Resources at hr@alfredstate.edu or 607-587-4025. 

Pre-Retirement Consultations- If you are a NYSLRS member nearing retirement, you may want to speak with a NYSLRS representatives to review your benefits and answer any questions you have about your pension benefits: https://www.osc.ny.gov/retirement/members/pre-retirement-consultations

Appointments are available by phone or in-person at the NYSLRS offices located in Albany, Buffalo, Hauppauge, and New York City. You will need an appointment for a pre-retirement consultation. To schedule one, please call 866-805-0990.  

It’s important to periodically review your retirement plan beneficiary designation. Life circumstances change, and the beneficiary you previously named may not be the one you would choose today. Keeping your beneficiary information up to date ensures your benefits are distributed according to your wishes. Additionally, please verify that your beneficiary’s contact information is current to prevent any delays in benefit processing.

How to Review and Update Your Beneficiary Information:

• NYSLRS Members: Sign in to Sign in to Retirement Online and click “View and Update My Beneficiaries.”
• NYSTRS Members: Review your beneficiary information via your annual benefit profile or log in to your MyNYSTRS account.
• SUNY ORP (Optional Retirement Program) & 403(b) Members: Update your beneficiaries directly online through your provider’s participant portal or call their service center for assistance:
  • Corebridge Financial: Website | 1-603-594-8340
  • Fidelity Investments: Website | 1-844-FOR-SUNY (844-367-7869)
  • TIAA: Website | 1-866-662-7945
  • Voya Financial: Website | 1-800-584-6001
• NYS Deferred Compensation Plan (457b) Members: Download the Beneficiary Designation Form.

Taking a few minutes to review your beneficiary information can provide peace of mind and help ensure your benefits are handled according to your wishes.

If you have any questions or need assistance, please reach out to your retirement plan provider directly.

For campus employees feeling anxiety about the stock market and your retirement savings, now would be an excellent time to pick up the phone to speak with one of our approved SUNY-focused Financial Counselors and Advisers.

Many Americans are anxious right now due to the rollout of new U.S. tariffs this past week. With heightened market volatility, investors are worried about their retirement accounts (i.e., SUNY ORP and/or 403b/457b) and some are trying to time the market or pulling their investments.  While SUNY HR Benefit’s office are not able to offer investment guidance, we want to encourage thoughtful movement of funds, not rash decision making in volatile times.

Remember, everyone who is a SUNY employee can call one of our advisers from TIAA, Voya, Fidelity, or Corebridge. They can offer a variety of services that include general counseling conversations to deep dive reviews of specific accounts. 

The SUNY ORP and Voluntary 403(b) Savings Plan currently offers employees a choice of four different Investment Providers-Corebridge, TIAA, Voya & Fidelity.   These various providers have different representatives throughout the SUNY campuses and are listed per the following SUNY System Administration HR Benefits link:

https://www.suny.edu/benefits/vsp/403bproviders/

 The NYSDCP-457b is an additional voluntary saving plan that NYS/SUNY offers to NYS employees: 

https://www.nysdcp.com/rsc-preauth/contact/meet-your-account-executives/

https://www.nysdcp.com/rsc-preauth/contact/

There is a small amount of funds remaining for SUNY B-140 Tuition Assistance Program to assist with tuition for career-related, credit-bearing SUNY courses taken during the Summer session.

• Eligibility: Must be employed at least six months and on payroll for the entire course.
• Bargaining Unit Benefits: If you have a unit-specific tuition benefit, you must use it first before applying for the B-140.
• Course Limit: Only covers a second course per semester/summer session.
• Waiver Amount: Depends on available funds and application volume.

Application Priority:

1. Courses related to your job at Alfred State
2. Courses that support a degree related to the College mission
3. Courses for personal development

Coverage:

• Alfred State Courses: Up to 100% tuition funded.
• Other SUNY Campuses: Up to 50% tuition funded.
• Fees: Employees pay all non-tuition fees.

Part-Time Employees:

• Half-Time or More: Same benefits as full-time employees.
• Less Than Half-Time: 50% of full-time benefit.

To apply, complete  B-140 Tuition Assistance Application and send it to Marci Johnson in Human Resources by April 30, 2025.

Complete your Great Colleges to Work For survey today!  Don't miss your opportunity to share your honest insights!

Look for an email from Great Colleges surveys@modernthink.net, with a subject of 2025 Alfred State Great Colleges to Work For Survey.  The email includes personalized login information providing access the survey.

The survey is quick, easy, anonymous, and confidential.

Thank you for helping us build a stronger, more supportive workplace. We appreciate your participation!

Have you responded to the Great Colleges to Work For survey?  Your voice matters! Your feedback helps us understand what makes Alfred State a great place to work and where we can improve. 

Employees were sent an email from Great Colleges surveys@modernthink.net, with a subject of 2025 Alfred State Great Colleges to Work For Survey.  The email includes personalized login information providing access the survey.

Employees have until March 31 to complete the survey. The survey is quick, easy, anonymous, and confidential.

This is your opportunity to share your honest insights, knowing that your responses are completely anonymous.

Thank you for helping us build a stronger, more supportive workplace. We appreciate your participation!