Blue & Gold Today

The Office of Human Resources has worked to resolve the system issue that was previously identified in BizLibrary. At this time we believe that all employee trainings prior to the reset have been updated if you log into the system and notice that your previously completed trainings are showing as incomplete, email hr@alfredstate.edu.  

Please note that if you completed your trainings prior to Tuesday, December 10th, it is possible that courses completed in previous cycles were marked as complete this year. That issue has been corrected and all assigned trainings need to be completed this year. 

Trainings completed after the 10th were not impacted. 

We thank you for your patience and understanding as we worked to check and correct the completion records of all employees. 

Upcoming pre-retirement webinars have been assist employees in planning for one of the most challenging and exciting periods in life – retirement!  

The following link provides additional registration information including dates/times and subject matter(s) to be covered: https://oer.ny.gov/directions-pre-retirement-planning-webinar

• If you have questions, please contact benefits@suny.edu.
• Please do not contact OER.
• Please note that the SUNY ORP retirement plan is not specifically covered in these webinar sessions, but there are other sessions (i.e. NYSHIP retiree coverage) that are still beneficial to SUNY ORP members.

Click the link below to register.

Are You Interested in Attending a DIRECTIONS: Pre-Retirement Planning Webinar? | Office of Employee Relations

Albany has made direct deposit an option for you to make changes to existing deposit accounts or even add a new account.  

You will need to go to NYS Payroll online. (The icon directly below time and attendance. You must get on going through Alfred’s portal)  

Once in, your options will be on the left side of your screen.  Making a change to your current direct deposit. Once you make your change, you will need to submit.

If adding a new account, you will need to make sure that you put all your numbers for your account number.  Too many times, numbers are left out.  You don’t want your money going to someone else.

If you are having problems please email Diane Winans at winansde@alfredstate.edu  

We are excited to announce the Chancellor’s Award for Excellence in Classified Service for the 2024-2025 academic year. This prestigious SUNY award honors classified service employees for their exceptional contributions to our students and community. Classified service employees include members of CSEA, NYSCOPBA, PBANYS, and PEF.

Eligibility Criteria:

1. Nominees must have at least three (3) years of continuous, full-time permanent service in the classified service position for which they are nominated.
2. The nominee must consistently demonstrate outstanding achievement, skill, and commitment to excellence in fulfilling their job responsibilities.
3. The nominee must exhibit excellence beyond their job description, such as creativity, flexibility in meeting campus needs, and consistently providing exemplary customer service.
4. Prior Award Recipients & Posthumous/Former Employee Nominations are Ineligible:
   • Congratulations to past recipients Debra Tomm, Lucinda Croston, Mary Monroe, Scott Bingham, and Beth Weber!

Nomination Process:
Please submit your nomination on the designated nomination form, which can be found on the HR webpage under Recognition > Chancellor’s Award for Classified Service, or by emailing Marci Johnson at johnsoma6@alfredstate.edu.

A complete nomination packet includes:

• A completed nomination form.
• A narrative statement from the nominator.
• One (1) additional brief statement of support from a co-worker, supervisor, student, or another relevant individual.

Providing detailed and thorough information ensures the strongest possible consideration for your nominee.

Deadline:
All submissions must be received in Human Resources by 4:00 PM on Monday, February 3, 2025. Incomplete submissions will not be considered, so please ensure your packet is complete.

Thank you for helping us celebrate and recognize the dedication and excellence of our classified service employees!

The 2025 Option Transfer (OT) Period is open until December 31, 2024. Any changes made during this period will take effect on January 2, 2025.

Resources for Assistance:

• 2025 NYSHIP Rates and Deadlines: Available online and will also be mailed to enrollee homes soon.
• 2025 Health Insurance Choices: Detailed information on the benefits and programs available under The Empire Plan and NYSHIP HMOs.
• NYSHIP Overview Video: Learn about OT health insurance changes and updates outside the designated OT period under specific circumstances.
• NYSHIP Plan Comparison Tool: Generate a side-by-side comparison of the NYSHIP plans available in your area.

Action Required:

If you wish to make changes to your health insurance, please complete the PS404 - NYSHIP Health Insurance Transaction Form no later than December 31, 2024. If you still qualify and want to retain your current medical options, no action is required.

Need Assistance?

If you have any questions, please contact Marci Johnson at Johnsoma6@alfredstate.edu or 607-587-4034 for support. 

Free online trainings for all UUP represented employees.  The topic for December is Leadership Essentials.  For more information or to sign up, follow the link below. 
EKB Spotlight December 2024

New York State employees may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments are made under an accepted repayment plan and while working full-time for an eligible employer. Alfred State is an eligible employer.  

Learn More: https://oer.ny.gov/public-service-loan-forgiveness or contact Marci Johnson, Benefits Administrator at 607-587-4034 or email johnsoma6@alfredstate.edu . 

Federal Resources:

https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

https://studentaid.gov/pslf/

The deadline for submission to Human Resources is TODAY, Thursday, December 19, 2024! 

If you attended an Alfred State College athletic event OR if you participated in a race (i.e. - Hornell YMCA Turkey Trot) or team sport

Submit your proof of participation to hr@alfredstate.edu and as part of Big Blue’s Healthy Community Initiative you can win some fantastic prizes:

1. Participate in Organized Athletic Events: Submit proof of participation (like your registration, event photos, finisher’s certificate or link to results ) to HR, and you’ll receive an ASC string bag, water bottle, fitness towel, and socks.
2. Attend ASC Sporting Events: Send a photo showing your attendance, and receive your choice of Big Blue color block sign or ASC poly notepad folder.
3. Earn Prizes for Multiple Events!

• Submit proof of participation in any 3 events: Choose between an ASC ballcap or beanie.
• Submit proof of participation in any 6 events: Get entered to win even bigger prizes like an ASC parka, duffle bag, camp chair, or a ¼ zip jacket!

A special thank you to everyone who participated! 

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Wednesday, February 12th, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

The Office of Human Resources continues to work to resolve the system issue that was previously identified and corrected in BizLibrary. The updating/correction of employee training records continues. 

Please note that if you completed your trainings prior to Tuesday, December 10th, it is possible that courses completed in previous cycles were marked as complete this year. That issue has been corrected and all assigned trainings need to be completed this year.

Trainings completed after the 10th were not impacted. 

We thank you for your patience and understanding as we work to check and correct the completion records of all employees. Another announce will be posted when this process is complete.  

If you attended an Alfred State College athletic event OR if you participated in a race (i.e. - Hornell YMCA Turkey Trot) or team sport

Submit your proof of participation to hr@alfredstate.edu and as part of Big Blue’s Healthy Community Initiative you can win some fantastic prizes:

1. Participate in Organized Athletic Events: Submit proof of participation (like your registration, event photos, finisher’s certificate or link to results ) to HR, and you’ll receive an ASC string bag, water bottle, fitness towel, and socks.
2. Attend ASC Sporting Events: Send a photo showing your attendance, and receive your choice of Big Blue color block sign or ASC poly notepad folder.
3. Earn Prizes for Multiple Events!

• Submit proof of participation in any 3 events: Choose between an ASC ballcap or beanie.
• Submit proof of participation in any 6 events: Get entered to win even bigger prizes like an ASC parka, duffle bag, camp chair, or a ¼ zip jacket!

The deadline for submission to Human Resources is Thursday, December 19, 2024.

The SUNY B-140 Tuition Assistance Program provides partial tuition waivers for career-related, credit-bearing SUNY courses.

• Eligibility: Must be employed at least six months and on payroll for the entire course.
• Bargaining Unit Benefits: If you have a unit-specific tuition benefit, you must use it first before applying for the B-140.
• Course Limit: Only covers a second course per semester/summer session.
• Waiver Amount: Depends on available funds and application volume.

Application Priority:

1. Courses related to your job at Alfred State
2. Courses that support a degree related to the College mission
3. Courses for personal development

Coverage:

• Alfred State Courses: Up to 100% tuition funded.
• Other SUNY Campuses: Up to 50% tuition funded.
• Fees: Employees pay all non-tuition fees.

Part-Time Employees:

• Half-Time or More: Same benefits as full-time employees.
• Less Than Half-Time: 50% of full-time benefit.

To apply, complete  B-140 Tuition Assistance Application  and send it to Marci Johnson in Human Resources by December 16.

Due to an unexpected system error, we have reset the annual training records in BizLibrary for the 2024-2025 trainings. Before making this adjustment, we were able to generate a list of employees who completed their trainings and those who had completed individual trainings within the Learning Initiative. As this is an extensive list, it will take a bit of time to update manually and the manually updated files should be completed by the end of the day on Friday, December 13th. 

We apologize for the inconvenience and appreciate your patience. 

DIRECTIONS Pre-Retirement Webinar: Fall Schedule has been announced. Please click the link below to register for one of these informational sessions. 

Are You Interested in Attending a DIRECTIONS: Pre-Retirement Planning Webinar? | Office of Employee Relations (ny.gov). 

Reminder on Holiday Gift Exchange Rules
When state employees exchange gifts, the key factor in determining if a gift is allowed is whether it could appear as an attempt to influence the recipient of the gift in the performance of their state job or is intended as a reward for the employee’s official action.  Gift giving among employees during the holidays is generally permissible as long as participation is optional (with that option communicated clearly) and there is no intent to influence decision-making. Supervisors should be especially careful not to create an expectation that gifts are expected or required. 

Rules on Gifts from External Parties
State officers and employees are prohibited from soliciting or accepting gifts of more than “nominal value” from individuals and entities that lobby or do business with the state, known as “interested sources". The Commission will generally consider something that has a fair market value of $15 or more to be a gift.  A gift includes but is not limited to money, services, loans, travel, lodging, meals, refreshments, entertainment, or a promise having a monetary value. State employees who violate the gift ban are subject to a fine of up to $40,000 and the value of the gift.

Can I accept the following gifts or party invitations? 

• Promotional items with no substantial resale value – YES (Mugs, pens, paperweights, calendars and other similar items that have a company’s logo or name are examples of promotional items.)
• Invitations to Parties – NO (In most cases) You may be able to accept an invitation to a holiday party from a person or company that has dealings with your agency only if, under the regulations, the party is considered a “Widely Attended Event,” a “Bona Fide Charitable Event,” or a “Bona Fide Political Event.” 
• Items worth more than $15 – NO (including fruit baskets, beverages, cookies, and other food) A perishable gift must be either returned to the sender, donated to charity, or placed in the common area of the office where it is available to all employees. Nonperishable gifts must be returned to the sender.

Additional Information
The rules above apply in most situations. There may be some special circumstances though, that warrant different results. If you think special circumstances may apply to you, please email Maria Bordeaux at bordeaml@alfredstate.edu or you may: 

Contact The Attorney of the Day
The Commission administers an Attorney of the Day program to help provide state officials and employees with free, confidential advice on navigating the state's ethics laws.
By phone:  Press "2" to speak to the attorney of the day 800-87-ETHICS (800-873-8442)
By email:  Guidance@ethics.ny.gov

The Flex Spending Account (FSA) offers state employees a tax-saving benefit by allowing payment for eligible expenses with pre-tax dollars. Enroll in any or all options listed below by December 9, 2024, at 11:59 p.m. ET.

Account Options

• Health Care Spending Account (HCSA)
  Contribute between $100 and $3,300 in pre-tax dollars to cover eligible health-related expenses for yourself, your spouse, or dependents. Eligible expenses include:
  • Medical, hospital, and laboratory costs
  • Prescription and over-the-counter drugs
  • Dental, vision, and hearing services
    Note: Expenses must not be covered by insurance or other benefit plans.
• Dependent Care Advantage Account (DCAA)
  Contribute up to $5,000 in pre-tax dollars for custodial care expenses, allowing you to work while ensuring care for:
  • Dependent children under 13
  • Elder dependents or disabled dependent care needs
• Adoption Advantage Account
  Use tax-free dollars to cover qualified adoption expenses for an eligible child, providing financial assistance for adoption-related costs.

 For more details on coverage, eligible expenses, and enrollment, please refer to the 2025 Flex Spending Account.

The Productivity Enhancement Program (PEP) offers eligible employees the opportunity to trade accrued vacation or personal leave (excluding sick leave) for a credit toward the employee share of their NYSHIP health insurance premium for the 2025 calendar year. The number of days that can be exchanged depends on the employee's salary grade or level. Vacation and personal days applied to PEP will be deducted from leave balances when the PEP application is processed, so employees must ensure they have sufficient leave remaining.

For more details on the PEP Program, please refer to the information provided in the links below.

Enrollment Deadline:
If you're interested in participating in PEP for 2025, please submit the completed enrollment form to Human Resources by Monday, December 9th.

Available Forms for Bargaining Units:
For employees in Council 82, CSEA, DC-37, NYSCOPBA, PBANYS, and PEF, use the following links:

• PEP Program Description
• Enrollment Form

For employees in UUP and M/C13, use the links below:

• PEP Program Description
• Enrollment Form 

Don’t miss the deadline! If interested, sign up today! Questions? Contact Marci Johnson or Amber Ferguson in Human Resources. 

As an SUNY employee, you are eligible for an array of incredible discounts! Whether you're looking to travel, enjoy sporting events, or shop for electronics, apparel, toys, and more, there’s something for everyone! Here are just a few of the exclusive perks available to you:

• Travel Discounts: Save on hotels, rental cars, and attractions.
• Entertainment: Get discounted movie and theater tickets, amusement parks, and sporting events.
• Shopping: Access savings on electronics, apparel, toys, and online shopping.
• Experiences: Special offers on skiing, theme parks, and other fun activities!

Don’t miss out on these amazing opportunities! Explore the full list of discounts and start saving today.

For more information, visit SUNY Employee Discounts. 

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Wednesday, December 4th, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

Take control of your financial life: 5 steps to managing money and debt.  Learn how to manage money, uncover how to set goals, balance your budget and use debt wisely. With the know-how you need and a little determination, you can put yourself on the path to greater lifelong financial security. 

The webinar will take place on Wednesday, December 4th from 12:00pm to 1:00pm EST.  If interested, register with the link below. 

REGISTER

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Thursday, November 21st, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

Alfred State College is committed to community safety and the uninterrupted continuation of essential operations during severe weather conditions, emergencies, and unforeseen circumstances. Additionally, the college has an obligation to inform employees of essential status.  To best meet the needs of each department, supervisors will determine the appropriate action required of employees in the varying scenarios that may arise.

Notification to Employees: In the coming days, supervisors will receive written notices for all employees in their department. This notice outlines employees essential status and the expectations that come with it.

Supervisor-Employee Conversation: Supervisors will discuss with employees their essential employee designation and the responsibility it entails as well as potential scenarios and procedures expected when classes are canceled and/or offices are closed.  Both the supervisor and employee must sign the form to acknowledge that they have reviewed the essential employee designation and discussed the associated procedures. Employees should retain a copy of the signed form for their records.

Return the Form to HR: Please return the signed document to Human Resources by November 20, 2024.

We are excited about the launch of the Campus Climate Survey, facilitated by Viewfinder. However, we have been made aware that some employees may have missed the survey as it is labeled as “external” and may end up in the “Other” inbox if both “Focused” and “Other” inboxes are activated in Outlook. The survey link is unique to each person but is anonymous. 

This survey is a valuable opportunity for you to share your thoughts and experiences on campus. We encourage you to participate and ensure completion before the survey closes on November 15th!

As the colder weather approaches and flu season draws near, we encourage you to think about getting your flu shot. The Office of Human Resources has partnered with Alfred Pharmacy to make it convenient for you to receive your flu shot right here on campus. They will be available on Thursday, November 7th; 10:00am – 3:00pm in the first-floor conference room of the Huntington Administration Building.

The best part? There's no cost to you at the time of service. All you need to do is sign up for a time slot (scroll over to November 7th) using THIS link and bring your photo ID and insurance card with you.

For your convenience, we'll send out reminders to those who sign up, and we'll also include a copy of the consent form to bring with you on the day of your appointment. Stay healthy and protected this flu season by getting your flu shot on campus!

Election Day 11/5/2024 - NY Time Off to Vote

If you are a registered voter, and if you do not have 4 consecutive hours to vote, either from the opening of the polls to the beginning of your working shift, or, between the end of your working shift and the closing of the polls, you may take off up to 2 hours, without loss of pay, to allow you time to vote.

Employees must provide their supervisors with at least two working days’ notice of the leave request. Whether the leave is to be taken at the beginning or end of the employee’s regularly scheduled work shift shall be determined at the employer’s discretion and based on the operating needs of the department or college. 

Join us in shaping the future at Alfred State by becoming a Justice, Equity, Diversity, and Inclusion Liaison (JEDI)! As a JEDI, you'll play a crucial role in ensuring our hiring processes are fair and equitable, directly contributing to our goal of developing a diverse and inclusive workforce.

If you're passionate about making a difference but worried about your schedule, no need to worry. Begin with a virtual training session at your convenience, and then choose to participate in as many (or as few) searches as you’d like. This flexibility allows you to balance your contribution with other commitments more easily.

Being a JEDI is more than just a role; it's an opportunity to connect with colleagues across different departments and influence the candidate Alfred State experience from the very beginning. Plus, it’s an excellent way to gain valuable skills in DEI practices and to enhance your professional growth—especially now, with summer approaching and more time to engage in meaningful college service.

Sign up today by filling out the simple form here. There’s no pressure—take the step at your own pace and see how you can make an impact. Join us and be a part of something bigger!

UUP 2024 Discretionary Salary Increase (DSI) Requests 

The UUP contract provides for discretionary salary increases in Fall 2024 with a pool amount equal to one-half percent of the total of the basic annual salaries on June 30, 2024. This round of DSI is intended to recognize employee performance from June 1, 2023- May 31, 2024. Approved increases will be added to employee’s basic annual salary retroactively to July 1 or September 1 as appropriate to professional obligation.  

Eligibility

1. Eligibility Dates:
   1. For full-time UUP employees: Must be active or on an approved leave as of June 30, 2024.
   2. For part-time employees: If their employment expired prior to July 1, 2024, they must have been active as of April 30, 2024.
2. Payroll Status: Must be on the payroll as of December 4, 2024.
3. Leave Without Pay: Incumbents on approved leave without pay at the time of distribution will receive any retroactive pay and salary adjustment upon their return from leave, provided they are selected for an increase.

How to apply

Each Division has criteria and request form posted on the Human Resource website.

Timeline:

October 4, 2024 - DSI program is announced to Campus

October 28, 2024 - Forms for DSI are due to Chair/Director/Department Head for review and recommendation

November 1, 2024 - Forms for DSI are due to Dean/AVP (where applicable) for review and recommendation

November 8, 2024 - Forms for DSI are due to the divisional Vice President for review and recommendation

November 15, 2024 - Forms for DSI are due to the President for review and allocation decision.

November 20, 2024 - DSI increases are due to Human Resources for processing.  Dean/Director will inform faculty/staff of their DSI placement.

November 27, 2024 - Human Resources anticipates emailing DSI award letters to employees

December 18, 2024 - DSI increases show in employee paychecks.  

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Wednesday, October 23rd, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

Did you know that Licensed Veterinary Technicians are a key part of the health and well being of your pets when they are in a Veterinary Hospital, and even when your pet is home with you, but you have questions about their care?  They do everything from blood draws to lab work, monitoring anesthesia to assisting in surgical procedures, dispensing medications and ensuring you understand why that medication was prescribed and how to properly administer it when you take your pet home.  They are counselors, educators, scrub nurses, physical rehabilitation specialists, surgical assistants, radiologists, ultrasound technicians, post op recovery nurses, nurse anesthetists, pharmacy techs, behavior specialists, schedulers, and so much more.  They are highly trained, and can do the job of 20 different people on the human side in one day.  

This week is National Veterinary Technician Week!  Let's celebrate these amazing individuals by being a little kinder to people, and thanking that special LVT in your animal's life.  

This fall, Alfred State College is promoting health and activity through Big Blue’s Healthy Community Initiative! As a reminder, here are the exciting ways to get involved and win some fantastic prizes:

1. Participate in Organized Athletic Events – Get Active and Win!
   Take part in any organized athletic event this semester. Just submit proof of participation (like your registration, event photos, or finisher’s certificate) to HR, and you’ll receive a fun prize to celebrate your accomplishment!
   • For participating in one (1) organized athletic event receive an ASC string bag, water bottle, fitness towel, and socks.
2. Attend ASC Sporting Events – Cheer on Our Pioneers!
   Show your Pioneer spirit by attending any Alfred State College sporting event. Snap a photo that can verify your attendance, and you’ll get to choose from two awesome prizes!
   • For attending one (1) ASC athletic event receive your choice of Big Blue color block sign or ASC poly notepad folder.
3. Earn Prizes for Multiple Events!

• Submit proof of participation in any 3 events: Choose between an ASC ballcap or beanie.
• Submit proof of participation in any 6 events: Get entered to win even bigger prizes like an ASC parka, duffle bag, camp chair, or a ¼ zip jacket!

Some upcoming local events you can participate in are: 

Live to Fight’s Annual Carly 5K, Alfred NY

Saturday, October 18th at 9:00 AM, starting at Ten Elm on the Alfred State Campus.

For more information, please reach out to Victoria Rech: rechvr@alfredstate.edu or Tyler Ribble: ribblet@alfredstate.edu

To Register: Click here: Registration Form

Jones Memorial Hospital, RidgeWalk & Run, Wellsville, NY

Sunday, October 20, 2024, Bussing to course from Wellsville Central School

With proceeds benefiting wellness programs for Allegany County, the RidgeWalk and Run’s 32 year tradition promotes wellness for the body & soul and offers a varied pallet of walking and running distances appeal to every fitness level.  To register for the event, please visit https://runsignup.com/Race/NY/Wellsville/Ridgewalkandrun

Don’t miss these opportunities to stay active, support our teams, and earn some great rewards. 

For more information or to submit your proof of participation, please contact hr@alfredstate.edu.

It's Baaack! We're excited to announce the Homecoming Week Employee Scavenger Hunt is back! Teams will be broken up by departments. Make sure to check announce every morning for the day’s challenge or item to photograph. Each task is worth a set amount of points. The points will be awarded by department, not individually. Each department can decide how many daily tasks they want to complete. All points will be tallied up on Monday, October 21st and a winner will be announced. It's going to be an event filled with laughter, teamwork, and unforgettable memories. We can’t wait to see all the photos and videos.

Please send all photos and videos to hr@alfredstate.edu

Monday's Challenge:

• Paws for a photo- Take a selfie with your pet (3pts) 
• It takes TWO- Monday's theme is "Twinning" so get a photo with your twin. (You could be dressed the same, look alike, or actually share DNA!) (5pts) 
• Stretch It Out- Take some time to relax, do a little yoga pose, and get a photo! (3pts) 

Tuesday's Challenge:

• Country vs. Country Club- Choose your look for the day- 

1. Country: Throw on your favorite flannels, overalls, cowboy boots, and wide-brimmed hats. Whether you're channeling your inner rancher or heading to the rodeo, it's all about that laid-back country vibe!
2. Country Club: Break out the polos, khakis, cardigans, and visors for a polished and preppy country club look. Whether you're hitting the golf course or enjoying a nice brunch, dress to impress with that upscale flair.

Pick your side and let the fashion face-off begin! Reminder: Make sure your outfit is still appropriate for your workday or class schedule! Keep it fun but professional and ensure you're comfortable enough to handle all your responsibilities. (5 pts) 

• Longevity!- take a photo with your department lined up by order of longevity starting with shortest amount of time at the college to longest amount of time. (3 pts) 
• Dude, where's my car?- Find two black cars parked next to each other in the parking lot (3pts) 

Extra points: These activities can be done throughout the week and will be added to your total points! 

• Selfie with the President! (5pts) 
• Learn and perform a viral TikTok dance (5 points) 
• Air Band! - Make a video of your department performing a song while mimicking instruments (air guitar, air drums, etc.) (5 pts) 
• Pioneer Pride!- Take a photo of two or more department members at Pioneer Stadium (5 pts) 

WATCH YOUR MAILBOX: 2025 option transfer information, deadlines and health insurance premium rates will be arriving soon. This information will also be posted on the NYSHIP website at www.cs.ny.gov/employee-benefits.  

“Are you considering changing your NYSHIP health insurance option in 2025? Click here for quick access to information and tools to help you prepare for the upcoming Option Transfer Period: https://www.cs.ny.gov/employee-benefits/nyship/shared/option-transfer/guide/index.cfm”.

The SUNY Plan Sponsor Retirement team members together with Fidelity, are excited to share beneficial program updates. In addition to information Fidelity participants recently received, please also see the attached list of informational webinars as well as a full brochure outlining these program enhancements.  Participants and all those interested in learning more, are welcome to register for the information sessions. 

SUNY Webinar Flyer - Plan changes.pdf (alfredstate.edu)

SUNY has mandated that all employees complete Title VI training by September 30.  The SUNY developed asynchronous training was provided to campuses and is now available in BizLibrary. This training is essential to ensure all members of the Alfred State community know how to prevent and report instances of discrimination, including but not limited to those that fall under Title VI. Title VI of the Civil Rights Act of 1964 extends protections to students and employees from discrimination based on race, color, or national origin, including shared ancestry or ethnic characteristics.

The deadline for completing this training is the end of the day on September 30th, and it is crucial that all employees complete it on time.

Even if you attended the training during Professional Development Week, SUNY is requiring all employees complete this training and the quiz to show comprehension. 

To access this training in BizLibrary, please follow the instructions below:

• Visit: Alfred State BizLibrary
• Username: Your Alfred State email (e.g., smithee@alfredstate.edu)
• Password:
  • If this is your first time logging in, use Trainings1! (You’ll be prompted to change it upon login)
  • If you’ve used the Biz Library system before but not remember the password you created, please use the “forgot password” link if needed)

Given the limited time available, please prioritize this training. Your prompt attention to this requirement is appreciated as we work to ensure compliance across the campus.

It is expected that this Title VI training will be added into the annual mandatory training requirements in future years.  The remaining mandatory trainings will launch later this semester.

Thank you for your cooperation in this important matter.

Effective September 1, 2024, eligible full-time term faculty received the 3% Across the Board salary increase.  The September 25 paycheck covers the pay period from August 29 to September 11 and is the first to include this 3% increase.

Since the 2023-2024 payroll year was a leap year and 2024-2025 is not, the pay on this check is split: 17 hours were calculated using the leap year factor and 63 hours using the non-leap year factor. However, pay stubs only show the 63 hours with the non-leap year rate, which may cause confusion.

In summary:

• Yesterday’s paycheck covers the period from August 29 to September 11.
• The 3% increase took effect on September 1; creating a partial pay period of the higher salary rate.
• 17 hours were calculated with the leap year factor, and 63 hours with the non-leap year factor, 
• Full-time Term employees received pay for 80 hours of work even though the 17 hours are not shown on the paystub.

We hope this provides clarity for those reviewing their paystubs.  If you have any questions, please contact hr@alfredstate.edu.  

Effective September 1, 2024, eligible full-time term faculty received the 3% Across the Board salary increase.  The  September 25 paycheck covers the pay period from August 29 to September 11 and is the first to include this 3% increase.

Since the 2023-2024 payroll year was a leap year and 2024-2025 is not, the pay on this check is split: 17 hours were calculated using the leap year factor and 63 hours using the non-leap year factor. However, pay stubs only show the 63 hours with the non-leap year rate, which may cause confusion.

In summary:

• Yesterday’s paycheck covers the period from August 29 to September 11.
• The 3% increase took effect on September 1; creating a partial pay period of the higher salary rate.
• 17 hours were calculated with the leap year factor, and 63 hours with the non-leap year factor, 
• Full-time Term employees received pay for 80 hours of work even though the 17 hours are not shown on the paystub.

We hope this provides clarity for those reviewing their paystubs.  If you have any questions, please contact hr@alfredstate.edu.  

Free online trainings for all UUP represented employees.  The topic for September is Business Operations.  For more information or to sign up, follow the link below. 

EKB Spotlight September 2024 (alfredstate.edu)

Our Fidelity Program Consultant, Ryan Caufield, will be conducting two sessions on the Alfred Campus on Wednesday, September 25th in Huntington Building. 

Social Security Presentation                                                                                  10:30am – 11:30am

• Learn how Social Security fits into your retirement plan by understanding the basics of Social Security, identify Social Security claiming strategies, and various considerations to help decide when to claim Social Security.

Roth IRA Presentation                                                                                               12:30pm – 1:00pm

• Learn about different tax-advantaged ways you can contribute towards your retirement through your SUNY 403b savings plan and Roth IRA

Space is limited. To sign-up for either presentation, please contact Marci Johnson at johnsoma6@alfredstate.edu. Whether you're just starting out or getting ready for retirement, these sessions can provide you with the knowledge you need to reach your goals!

This month’s Community Highlight at Bull’s Eye Saloon & Axe Throwing located in Hornell, NY features Alfred Faculty and Staff.  Bull’s Eye Saloon & Axe Throwing is offering a special discount on 1 hour of axe throwing to help relieve stress as you dive into the new school year!  Enjoy a fun and unique way to unwind and recharge.

Discount Details:

• Friday, September 20th & Saturday, September 21st 
• Mention this offer and show your school ID to receive: 50% off 1 hour of axe throwing for you AND 25% off 1 hour of axe throwing for your family & friends

Take some time for yourself and let off steam in a relaxed, enjoyable environment. Thank you for all your hard work and dedication. Here's to a great start to the year!

This fall semester, Alfred State College is all about promoting a healthy and active lifestyle through Big Blue’s Healthy Community Initiative! Whether you're participating in athletic events or cheering on our Pioneers, there are exciting ways to get involved and win some fantastic prizes. Here’s how you can join in:

1. Participate in Organized Athletic Events – Get Active and Win!
   Take part in any organized athletic event this semester. Just submit proof of participation (like your registration, event photos, or finisher’s certificate) to HR, and you’ll receive a fun prize to celebrate your accomplishment!
   • For participating in one (1) organized athletic event receive an ASC string bag, water bottle, fitness towel, and socks.
2. Attend ASC Sporting Events – Cheer on Our Pioneers!
   Show your Pioneer spirit by attending any Alfred State College sporting event. Snap a photo that can verify your attendance, and you’ll get to choose from two awesome prizes!
   • For attending one (1) ASC athletic event receive your choice of Big Blue color block sign or ASC poly notepad folder.
3. Earn Prizes for Multiple Events!

• Submit proof of participation in any 3 events: Choose between an ASC ballcap or beanie.
• Submit proof of participation in any 6 events: Get entered to win even bigger prizes like an ASC parka, duffle bag, camp chair, or a ¼ zip jacket!

Don’t miss this chance to stay active, support our teams, and earn some great rewards. 

For more information or to submit your proof of participation, please contact hr@alfredstate.edu.

The Office of Mental Health offers all employees an opportunity to practice various coping skills and strengthen their resilience through OMH Wellness Groups, which aligns with OMH’s vision of supporting a healthy workplace environment. The groups include deep breathing and simulation exercises to allow employees to practice rather than have group discussions. Group sessions offer a warm, inviting space that fosters relaxation virtually and provides examples of calming techniques and basic coping skills. Remember that the mind and body are one, and psychological health is just as important as physical health to your overall well-being.

The group sessions are free, confidential, anonymous, and virtual employees can call in from any phone. Group sessions include Monday Meditation, Mindful Mondays, Taking Care of Mind & Body, and Tending to Self. 
Of important note - there is an additional Breath-Body-Mind (BBM) class happening every Wednesday at 8 p.m in Spanish. 

Please see the calendars for group session details and how to join. We have included both a digital version and a printable version for your convenience.    

September 2024 OMH Wellness Groups Management Calendar_Online
September 2024 OMH Wellness Groups Management Calendar_Print

Questions? Please reach out to omh.wellnessgroups@omh.ny.gov.

Sometimes, a colleague's hard work or helpfulness makes all the difference—for you, your team, or the broader college community. Recognizing these contributions is a meaningful way to show appreciation and acknowledge the positive impact they have on others.

We're excited to announce the revamped "Cheer for a Peer" Employee Recognition Program! This program is your opportunity to shine a spotlight on the peers who consistently go above and beyond. Whether they're assisting others, delivering exceptional work, improving processes, enhancing customer service, or playing a vital role in student recruitment and retention, your nomination can help them receive the recognition they deserve.

As a bonus, employees nominated for their efforts in recruitment and retention will also be considered for Dr. Mauro’s “Spotlight” and a special t-shirt giveaway!

To make it easier and more environmentally friendly, we've improved the nomination process with an electronic submission form. Plus, the traditional paper certificate for a coffee or soda has been replaced with a $3 credit to the nominee's dining dollars account, redeemable at any ACES dining location.

Don't miss the chance to recognize a colleague whose work has made a difference! Submit your nomination today at www.alfredstate.edu/cheer.

For questions or more information, reach out to Melissa Biddle, Talent Acquisition and Engagement Specialist, at biddleml@alfredstate.edu or extension 4027.

Dr. Mauro previewed a new Cheer for a Peer program during his opening remarks. He spotlighted the Student Records and Financial Services Department for their work in recruitment and retention. Congratulations to the SRFS team!

Beginning today, each week one Cheer for a Peer winner will be spotlighted for assisting the college's goal of recruitment and retention. But we are going big this time. To kick things off, we have four spotlight winners to announce:

Niki Young - Student Records
Aric Bryant - Mechanical & Electrical Engineering Tech
Paul Schroeder - Capital Projects
Bob Haley - Facilities Services

See why they are Spotlight Winners and the full list of Cheer for a Peer award winners online.  Also, on the Cheer for a Peer page you can nominate someone you’ve noticed who is doing a great job at Alfred State. 

Go Pioneers!

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Wednesday, September 11th, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

Civil Service Law provides for state employees to use paid leave without charge to leave credits, for up to four hours total per calendar year, for screening for all types of cancers. This applies to all bargaining units.  

SUNY has a non-chargeable type of “Cancer Screening” in the dropdown menu within the Time and Attendance System.  Employees must also have their doctor complete, and then submit to HR, the Cancer Screening Leave Form found on the Human Resources webpage of our intranet. 

The fun's not over yet! Following the Spinal Sizzle, the Office of Human Resources will be hosting a Family Movie Night on the Football Field to help kick off the long weekend! 

Get ready for a blockbuster evening at Pioneer Stadium! We’re thrilled to invite all Alfred State employees and your families to our **Family Movie Night** on the football field, featuring the magical film *IF*! 

Date: Friday, August 30th 

Time: Field will be open at 6:30 with some activities available for the whole family. Movie will start at 7:00pm 

Location: Pioneer Stadium Football Field 

Bring your coziest blankets, your favorite chairs, and your best movie vibes. We’ll bring all the popcorn you can handle! 

So, grab your loved ones and join us for a night of fun, laughter, and cinematic magic! We can’t wait to see you there! 

The Office of Human Resources will be closed Monday, September 2nd.  Happy Labor Day!!

The fun's not over yet! Following the Spinal Sizzle, the Office of Human Resources will be hosting a Family Movie Night on the Football Field to help kick off the long weekend! 

Get ready for a blockbuster evening at Pioneer Stadium! We’re thrilled to invite all Alfred State employees and your families to our **Family Movie Night** on the football field, featuring the magical film *IF*! 

Date: Friday, August 30th 

Time: Field will be open at 6:30 with some activities available for the whole family. Movie will start at 7:00pm 

Location: Pioneer Stadium Football Field 

Bring your coziest blankets, your favorite chairs, and your best movie vibes. We’ll bring all the popcorn you can handle! 

So, grab your loved ones and join us for a night of fun, laughter, and cinematic magic! We can’t wait to see you there! 

We are delighted to announce the appointment of Melissa Biddle as our new Talent Acquisition and Engagement Specialist. Melissa brings a diverse skill set in marketing, communication, and leadership, making her an exceptional choice for this pivotal role. Her extensive background in public relations, content creation, and social media management, coupled with her experience in developing and implementing comprehensive onboarding programs, positions her to excel as she steps into this new role.  Melissa’s commitment to fostering inclusive environments, along with her deep experience in employee engagement, will not only enhance our recruitment efforts but also ensure a welcoming and supportive onboarding experience for every new member of our community. We are confident that her contributions will significantly impact our team and the broader campus community.  Please join us in welcoming Melissa Biddle to her new role as Talent Acquisition and Engagement Specialist. We are eager to see the positive influence she will bring to our HR operations.

With Melissa’s appointment, Angela Koskoff will be transitioning away from day-to-day recruitment and appointment tasks to focus Chief Diversity Officer and Policy Specialist responsibilities.

As our Human Resources Office has welcomed several new staff members, here is a quick guide to who you should contact for various needs:

• Kayla Cilvick, Office Assistant 1 – Non-Classified Recruitment & Engagement first contact
• Amber Ferguson, Administrative Assistant 1 – Faculty & unclassified staff appointment-related letters, Time & Attendance, Performance Evaluation Forms
• Kelly Mark, Program Aide – Classified Staff Recruitment & Appointment letters, Essential Employee Forms
• Diane Winans, Payroll Examiner 2 – Student & Employee Payroll, Tax deductions, Direct deposit
• Melissa Biddle, Talent Acquisition & Engagement Specialist – Non-classified Recruitment, Appointment, Onboarding & Engagement
• Marci Johnson, Benefits Administrator – Health & Tuition Benefits, Accidents, Leaves, and Reappointments
• Angela Koskoff, Chief Diversity Officer & Policy Specialist – Diversity & Policy-related Efforts & Concerns
• Maria Bordeaux, Director of Human Resources – Employee Relations and Performance Concerns, Ethics, FOIL

During his opening address, Dr. Mauro honored the Student Records and Financial Services Department for their work dealing with all the obstacles that the new FAFSA created. The group was honored with certificates for a free shirt from the Campus Store! Congratulations to all of the members of the Student Records and Financial Services team!

Details of the new nomination process for Cheer for a Peer program are being finalized and information will be sent out to the college community shortly.

The Commission on Ethics and Lobbying in Government requires that all state officers and employees receive ethics training within 90 days of hire and each year thereafter.  The ethics law restricts certain business and professional activities, both while in state service and after separation to prevent corruption, favoritism, undue influence and abuses by current and former state employees. Information on New York State Ethics can be found at https://ethics.ny.gov/. 

Ethics training aligns with the calendar year. If you completed Ethics training last fall, you are required to attend training again this year. However, if you participated in a session last spring, you are not required to retake the training in 2024.

Please note that overtime will not be approved for this training. Additionally, employees who do not attend the full duration of the training will need to retake the training when it is offfered at another time later this semester.  The TEAMS link for this session is https://asc-cite.com/suny-ethicstraining

We appreciate your cooperation and your commitment to upholding the highest ethical standards.

Summer hours for the college will end Aug. 9th. Beginning Monday, Aug. 12th, the official business hours for the college will be 8:30 a.m. to 4:30 p.m. Any exceptions to these hours must receive approval of the respective divisional vice president on the Alternative Work Schedule Request Form found on the HR Website, Work Flexibility at https://portal.alfredstate.edu/hr/Pages/default.aspx.  Please contact Human Resources with any questions at 4025.

Alfred State College is currently looking to fill an Office Assistant 2 (Calculations) position for Accounts Payable in the Procurement & Payment Services Office. View the job description here

MINIMUM QUALIFICATIONS:

• One year of clerical experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

PREFERRED QUALIFICATIONS:

• Excellent customer service skills
• Proficiency with Microsoft Excel and other Microsoft Office programs
• Demonstrated communication and organizational skills
• Experience working at a college or university

All faculty and staff are invited to participate in an open forum as part of the search process for the Dean of Academic Support & Student Success position.  These forums will occur virtually per the following schedule.  We encourage all that can attend to attend, ask questions and provide feedback as part of the search process.

Wednesday, August 7

11:15-12:00p - Virtual Session 2 (Bruce Riley)

12noon-12:45p - Virtual Session 3 (Danyelle O'Brien)

All faculty and staff are invited to participate in an open forum as part of the search process for the Dean of Academic Support & Student Success position.  These forums will occur virtually per the following schedule.  We encourage all that can attend to attend, ask questions and provide feedback as part of the search process.

Tuesday, August 6

3:00-3:45p - Virtual Session 1 (Francine Staba)

Join us in shaping the future at Alfred State by becoming a Justice, Equity, Diversity, and Inclusion Liaison (JEDI)! As a JEDI, you'll play a crucial role in ensuring our hiring processes are fair and equitable, directly contributing to our goal of developing a diverse and inclusive workforce.

If you're passionate about making a difference but worried about your schedule, no need to worry. Begin with a virtual training session at your convenience, and then choose to participate in as many (or as few) searches as you’d like. This flexibility allows you to balance your contribution with other commitments more easily.

Being a JEDI is more than just a role; it's an opportunity to connect with colleagues across different departments and influence the candidate Alfred State experience from the very beginning. Plus, it’s an excellent way to gain valuable skills in DEI practices and to enhance your professional growth—especially now, with summer approaching and more time to engage in meaningful college service.

Sign up today by filling out the simple form here. There’s no pressure—take the step at your own pace and see how you can make an impact. Join us and be a part of something bigger!

UUP 2024 $1500 Lump Sum Payment
The $1,500 UUP Lump Sum Payment has been processed in pay check date 7/31/2024. In order to be eligible for this payment, all three of the following criteria must be met;
1.    On the date of contract ratification (8/24/2023), employment status must be Active, Leave with Pay or Leave of Absence
2.    On 09/01/2023 OR the first day of the semester beginning nearest to 09/01/2023, whichever is later, employment status must be Active, Leave with Pay or Leave of Absence
3.    On 04/30/2024, employment status must be Active, Leave with Pay or Leave of Absence (employees on Leave of Absence in most cases will be eligible for the lump sum payment if returned to payroll by 6/30/2025 as long as all other criteria are met)

3% Across the Board Increase
The 2024 UUP 3.00% Salary Increase will be paid to all eligible employees using the following effective dates, and check dates:

Pay Basis Code                  Effective Date                       Check Date
ANN and CYF                     7/04/2024                            7/31/2024
CAL                                     8/29/2024                            9/25/2024
BIW, HRLY, FEE                   Effective date is based on date of obligation.

If you have any questions regarding this payment or eligibility, please contact Marci Johnson, Benefits Administrator.

Thank you.

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Tuesday, July 23rd, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

The Department of Civil Service has put out the following examination announcements:

Examinations Open to the Public

21-064010, University Police Officer 1 

31-000020, University Police Officer 1 SUNY 

When filing your online application, please be advised that technical assistance is available Monday – Friday from 8:00 a.m. to 5:00 p.m.

Please be advised that you will need a personal NY.gov ID to apply for Department of Civil Service examinations. If you do not have a personal NY.gov ID, please create an account. 

The Office of Human Resources will be closed Thursday July 4th and Friday July 5th, in observance of The July 4th Holiday. We wish everyone a safe and happy 4th of July!!!

The Office of Human Resources is excited to invite all employees to a Summer Kickoff Event, a family-friendly gathering to celebrate the start of summer! Join us in the SLC Lobby from 2:00-4:00 for an afternoon filled with fun, laughter, and community. This event is a small token of our appreciation for all the hard work and dedication you bring to Alfred State College. Your commitment and enthusiasm make our community a better place, and we are grateful for each one of you! Stop over, relax, enjoy a variety of games as well as snacks and refreshments, and have a great time with your families and colleagues. We look forward to seeing you there!

Date: Thursday, June 27th
Time: 2:00 PM - 4:00 PM
Location: SLC Lobby 

It is with deep gratitude for her service that I would like to announce the retirement of Marilyn Robin. Marilyn has been an invaluable member of our team, and her contributions will be greatly missed.  Her last day on campus is June 26.

At the same time, we are excited to introduce Marci Johnson as our new Benefits Administrator. Marci is a lifelong resident of the area and brings over twenty years of experience in all facets of Human Resources, including employee engagement, life cycle management, benefits, and HR process improvement. She is committed to enhancing our HR operations, driving employee satisfaction, and supporting all of us in achieving our organizational goals.

We are confident that Marci will be a valuable addition to our team and look forward to the positive impact she will make. Please join me in congratulating Marilyn on her retirement and welcoming Marci to our team.

It is with deep gratitude for her service that I would like to announce the retirement of Marilyn Robin. Marilyn has been an invaluable member of our team, and her contributions will be greatly missed.  Her last day on campus is June 26.

At the same time, we are excited to introduce Marci Johnson as our new Benefits Administrator. Marci is a lifelong resident of the area and brings over twenty years of experience in all facets of Human Resources, including employee engagement, life cycle management, benefits, and HR process improvement. She is committed to enhancing our HR operations, driving employee satisfaction, and supporting all of us in achieving our organizational goals.

We are confident that Marci will be a valuable addition to our team and look forward to the positive impact she will make. Please join me in congratulating Marilyn on her retirement and welcoming Marci to our team.

The B-140 SUNY Tuition Reimbursement-Assistance Program waives partial tuition expenses for career-related, credit bearing course work taken through SUNY. Please note if your bargaining unit provides a tuition waiver benefit, you must use that tuition benefit prior to your participation in this program. The B-140 may only be used for a second course during a semester/summer session. You must be actively on payroll for the duration of the course.  The tuition amount waived depends on the remaining available funds for 2024-25 and the number of applications.  To apply for fall, submit a completed Form B-140W, Application for Tuition and Fee Assistance, to Human Resources by July 15.

The following criteria, in priority order, is used in determining funding for applications:

1. Course is deemed to be related to the employee's job at the College.
2. Course is part of a degree plan that supports the mission of the College.
3. Course is for overall personal development purposes.

Employees are eligible to apply after six months of employment. Assuming funds are available, tuition for an Alfred State course is funded up to 100%. Tuition at other SUNY campuses is funded up to 50%. Employees pay all fees other than tuition.  Final awarding of funds is contingent upon the successful completion of the course.

Part-time employees, working at least half time will be entitled to the same benefits as above. Part-time employees, working less than half time, will be entitled to one-half of the level of full-time benefits.  For a B-140 application form, please contact Marci in Human Resources, or download the B-140 form from our HR Forms page. 

If you are an employee and you are injured at work it’s really important that you follow our accident reporting procedures. These procedures help ensure accurate tracking and a smooth process for both you and the College.

When accidents happen:

• If needed, seek immediate medical attention through your doctor or an emergency room. 
• Notify your supervisor of the accident.
• Call the NYS ARS- Accident Reporting System at 888-800-0029.
• Complete a written accident/injury report and submit it to the Office Of Human Resources within 24 hours or as soon as possible.

Even if you think an injury is minor, you should complete the accident report and notification procedures. This protects you and the College and ensures the groundwork is in place to handle any potential medical or time off work needs. If you have any questions, please call Marci Johnson in HR at 4034 or email to johnsoma6@alfredstate.edu.

Our TIAA Retirement Program Consultant Ed Haspett will be conducting one-on-one counseling sessions on the Alfred Campus on Wednesday, June 26, from 10:00 to 4:00. No matter where you are in life—just getting started or planning for retirement—a session with Ed can help you create a plan for your goals.

TO SCHEDULE YOUR APPOINTMENT with Ed please call TIAA at 800-732-8353, or go to the TIAA Website.  The TIAA scheduling site requires a few clicks.  Be sure you select the location of State University of NY, Residency is NY, click a reason to meet, and then meet at my employer’s site.  Meetings will be held in the HR Conference Room in Huntington.

We are pleased to announce an internal job opening for the position of Dean, Academic Support & Student Success. Reporting to the Vice President for Academic Affairs, the Dean for Academic Support & Student Success provides leadership and oversight for the Center for Academic Resources & Excellence which includes: Student Success, Academic Advising, Accessibility Services, Tutoring, Math lab, and EOP.

 Interested candidates can apply at the link below. 

http://alfredstate.interviewexchange.com/jobofferdetails.jsp?JOBID=177314 

http://alfredstate.interviewexchange.com/candapply.jsp?JOBID=177314 

We are pleased to announce an internal job opening for the position of Dean, Academic Support & Student Success. Reporting to the Vice President for Academic Affairs, the Dean for Academic Support & Student Success provides leadership and oversight for the Center for Academic Resources & Excellence which includes: Student Success, Academic Advising, Accessibility Services, Tutoring, Math lab, and EOP.

 Interested candidates can apply at the link below. 

http://alfredstate.interviewexchange.com/jobofferdetails.jsp?JOBID=177314 

http://alfredstate.interviewexchange.com/candapply.jsp?JOBID=177314 

Due to the high number of B-140 tuition requests approved for fall 2023 and spring 2024, the allocated funds have been depleted.  Therefore we are not promoting applications for summer sessions.   The B-140 program will resume with the fall 2024 semester. If you have any questions, please call Marilyn at 4027.  Thank you.  

The collective bargaining agreements between the State and CSEA, Council 82, M/C (Grade 22 and below), DC-37, NYSCOPBA, PBANYS, and PEF, allow employees to waive holiday compensation.
Consequently, between April 2 and May 15, 2024, employees may elect to change their holiday waiver, in writing, using the Holiday Waiver form found on our website, under Human Resources forms WAIVER OF ADDITIONAL MONEY FOR HOLIDAY WORK (alfredstate.edu. This form must be on file if you elect to waive holiday pay and choose to receive instead compensatory time off for holidays worked. The waiver will remain in effect until at least April 1, 2025. Employees may also elect to revoke any waiver of holiday compensation now in effect by filing this same form. If you wish to keep your current holiday pay or waiver status, you do not need to submit an updated form.

Please forward completed forms to Amber Ferguson, in Human Resources, no later then May 15, 2024.

Effective Monday, May 13, 2024 and ending Friday, August 9, 2024, official business hours for the college will be 8 a.m. to 4 p.m. Exceptions to these hours must receive approval by the respective divisional vice president on the Alternative Work Schedule Request form found on the HR Forms page at: https://portal.alfredstate.edu/hr/Pages/default.aspx.  Please contact Human Resources at 4025 with any questions.

The window to change your election of compensatory time off for working on Thanksgiving, Christmas or New Year’s Day, to receiving pay if you work on those three holidays, is open through May 15th.  UUP employees who work on all other holidays continue to earn compensatory time off.  Please click here for the election form. Be sure you submit all changes to Amber Ferguson in Human Resources by May 15. 

The annual Employee Recognition Luncheon will be Thursday, May 16, 2024, in the Orvis Gymnasium, starting at 12 noon. The luncheon is to express the College’s appreciation for all of your hard work and dedication, and to also celebrate employee years of service, retirements, and several special awards. We hope to see you there!

In addition and with sincere appreciation to you for making all of our progress possible, The Office of the President and The Office of Human Resources will be hosting an After Party for all Alfred State employees shortly after the program and luncheon on May 16 from about 1:30-4:00 in the Orvis parking lot. The event will include light snacks, lawn games, music and happy hour. 

As per the updated guidance issued by the CDC on March 1, 2024, isolation is no longer mandated for individuals experiencing symptoms of respiratory illnesses, including COVID-19. Instead, the emphasis is placed on individuals staying home and away from others until at least 24 hours after their symptoms have improved, without the use of fever-reducing medications.

Given this update, it is unlikely that mandatory or precautionary orders of quarantine or isolation related to COVID-19 will be issued by relevant authorities. Therefore, absent employees must utilize appropriate accrued leave credits, typically sick leave, if they wish to have their absence covered with pay.

We ask all employees to adhere to the CDC's recommendations and take responsibility for their health and the well-being of our workplace community. If you are feeling unwell, it is important to stay home and absent yourself from work until you are symptom-free for at least 24 hours, without the use of fever-reducing medication. We remind all employees to continue practicing good hygiene habits, such as covering coughs and sneezes, frequent handwashing or sanitizing, and cleaning frequently touched surfaces.

Should you have any questions or concerns regarding these changes, please do not hesitate to reach out to the HR department.

It is annual compliance training time, and your trainings have already been assigned to you.

To begin your training, please follow the steps below:

Access Your Trainings:

• Visit Alfred State BizLibrary
• Username: Your Alfred State email address (e.g., smithee@alfredstate.edu)
• Password: 
  • If you completed your trainings last year, use the password you set at that time.
  • If you've forgotten your password, simply click on "forgot password" on the login page.
  • For first-time BizLibrary users, your password is: Trainings1
  • You'll be prompted to change your password upon login, so please remember it for future use.

Once you're logged in, you'll see "Big Blue" the Ox on the left side of your screen. Simply click on Big Blue to begin. To ensure compliance with state mandates, all Alfred State employees must complete all trainings by April 26, 2024.

Please note that if you log into BizLibrary and do not see Big Blue, you have likely already completed your annual compliance trainings. 

If you have any questions regarding annual trainings, please contact Angela Koskoff at koskofam@alfredstate.edu or 607-587-4026.

The best line of defense against the rising cost of higher education is to start saving early. The 529 College Savings Program helps you do just that. Just about anybody can open a 529 account — parents, grandparents, other relatives, friends — as long as he or she is a U.S. citizen or a resident alien. Earnings on your contributions grow tax-free and withdrawals are not taxed if used for qualified higher education expenses. If you're a New York State taxpayer, you can also benefit from the state tax deduction. To learn more, click here.

The Office of Mental Health offers all employees an opportunity to practice various coping skills and strengthen their resilience through OMH Wellness Groups, which aligns with OMH’s vision of supporting a healthy workplace environment. The groups include deep breathing and simulation exercises to allow employees to practice rather than have group discussions. Group sessions offer a warm, inviting space that fosters relaxation virtually and provides examples of calming techniques and basic coping skills. Remember that the mind and body are one, and psychological health is just as important as physical health to your overall well-being.

The group sessions are free, confidential, anonymous, and virtual employees can call in from any phone. Group sessions include Monday Meditation, Mindful Mondays, Taking Care of Mind & Body, and Tending to Self. Please see the calendars for group session details and how to join.  

 April 2024 OMH Wellness Groups Management Calendar_Online.pdf 

Don’t miss this opportunity to nominate a terrific employee who does a great job while also showing:

• commitment to and positive impact on the college
• acting as a positive role model for the college and 
• consistently high levels of performance.  

Who may be nominated? Any current Alfred State employee who has worked at Alfred State College for a minimum of 2 years. (And who has not already won the Pioneer Award within the past five years- please check with Marilyn if you want service or past awardee info.) 

There are five categories for the Pioneer Award: Support Staff, Academics & Library, Maintenance & Operations, Non-Instructional Staff and Wild Card. For more information including the full program description and nomination form please click here or email Marilyn Robin at robinmf@alfredstate.edu. 

Nominations for the Annual Pioneer Awards are due to Human Resources by Friday, March 29 at 4:00pm.  (If you’d like a Word doc for the nomination, please contact Marilyn or Amber in HR.) The Awards are presented at the annual Employee Recognition Celebration in May. If you have any questions, please contact Marilyn in HR. Thank you.

Alfred State is committed to your wellbeing, and Human Resources is excited to bring you Wellness Week. This week is designed to promote activities enhance your overall health and happiness as a valued member of our community.

**Thursday**: Experience relaxation at the Oasis! Experience the full body massage chairs and reduce your stress levels. Stop by SLC 415 between 12pm and 2pm to check it out!

**Friday**: Empower yourself with financial wisdom. Join us from 9:15am to 10am in the Small Event Space for a session on financial wellness and budgeting, presented by ServU. Please let us know if you plan on attending by clicking here. 

We're excited to offer these opportunities aimed at promoting wellbeing. See you there!

Alfred State is committed to your wellbeing, and Human Resources is excited to bring you Wellness Week. This week is designed to promote activities enhance your overall health and happiness as a valued member of our community.

**Wednesday**: Give your eyes a break and come to the HR Conference Room (in Huntington), for a puzzle break between 10am and 2pm and information about how to reduce eye strain. It's the perfect midweek pause to refresh your mind and give your eyes a break.

**Thursday**: Experience relaxation at the Oasis! Experience the full body massage chairs and reduce your stress levels. Stop by SLC 415 between 12pm and 2pm to check it out!

**Friday**: Empower yourself with financial wisdom. Join us from 9:15am to 10am in the Small Event Space for a session on financial wellness and budgeting, presented by ServU. Please let us know if you plan on attending by clicking here. 

We're excited to offer these opportunities aimed at promoting wellbeing. See you there!

Alfred State is committed to your wellbeing, and Human Resources is excited to bring you Wellness Week. This week is designed to promote activities enhance your overall health and happiness as a valued member of our community.

**Tuesday**: Ignite your competitive spirit by participating in the Pioneer Wellness Program. Engage in some friendly rivalry with your colleagues and see who emerges victorious. The track will be available until 3pm each day for employees. See the separate Announce for more information. If the wellness program isn't your thing (or even if it is!), swing by the Small Event Space between 12:30pm and 1:30pm with your lunch and game face for a fun round of board games with colleagues.

**Wednesday**: Give your eyes a break and come to the HR Conference Room (in Huntington), for a puzzle break between 10am and 2pm and information about how to reduce eye strain. It's the perfect midweek pause to refresh your mind and give your eyes a break.

**Thursday**: Experience relaxation at the Oasis during an open house for employees only! Experience the full body massage chairs and reduce your stress levels. More information will be forthcoming. 

**Friday**: Empower yourself with financial wisdom. Join us from 9:15am to 10am in the Small Event Space for a session on financial wellness and budgeting, presented by ServU. Please let us know if you plan on attending by clicking here. 

We're excited to offer these opportunities aimed at promoting wellbeing. See you there!

Alfred State is committed to your wellbeing, and Human Resources is excited to bring you Wellness Week, beginning Monday, March 18th. This week is designed to promote activities enhance your overall health and happiness as a valued member of our community.

**Monday**: Start your week by learning more about lesser known wellness resources for employees. Discover the benefits at your disposal that you might not have tapped into, delivered straight to your inbox. 

**Tuesday**: Ignite your competitive spirit by participating in the Pioneer Wellness Program. Engage in some friendly rivalry with your colleagues and see who emerges victorious. The track will be available until 3pm each day for employees. See the separate Announce for more information. If the wellness program isn't your thing (or even if it is!), swing by the Small Event Space between 12:30pm and 1:30pm with your lunch and game face for a fun round of board games with colleagues.

**Wednesday**: Give your eyes a break and come to the HR Conference Room (in Huntington), for a puzzle break between 10am and 2pm and information about how to reduce eye strain. It's the perfect midweek pause to refresh your mind and give your eyes a break.

**Thursday**: Experience relaxation at the Oasis during an open house for employees only! Experience the full body massage chairs and reduce your stress levels. More information will be forthcoming. 

**Friday**: Empower yourself with financial wisdom. Join us from 9:15am to 10am in the Small Event Space for a session on financial wellness and budgeting, presented by ServU. Please let us know if you plan on attending by clicking here. 

We're excited to offer these opportunities aimed at promoting wellbeing. See you there!

The NYS Employees’ Retirement System and NYS Police and Fire Retirement System member annual statements will be mailed out in late spring/early summer.  Please be sure their system has your correct home address. You can update your address quickly and easily using Retirement Online to update your contact information.

Join us on February 26th at 12:30pm in the Small Event Space as we host the Employee Resource Group Kickoff! By popular demand, we are excited to introduce the first two groups: the Health and Fitness Group and the Family and Caregiver Group. These groups are just the beginning of our mission to create a vibrant, diverse, and inclusive workplace that resonates with the employees of our college.

What is an Employee Resource Group (ERG)? ERGs are voluntary, employee-led collectives designed to build bridges of understanding and support among colleagues based on shared characteristics, experiences, or interests. Whether you're passionate about wellness, seeking support in caregiving, or have a unique idea for a new group, we invite you to join us. Share your ideas, connect with like-minded individuals, and help us strengthen our community in a way that celebrates every employee's identity and interests.

This is more than just a kickoff; it's an opportunity to be part of something greater—a movement towards a more connected, supportive, and dynamic campus community. Your ideas and participation are the keys to enriching our campus life and ensuring every employee feels valued, understood, and connected. Don't miss out on this chance to find your people and make a lasting impact! Refreshments will be served. Click here to RSVP (or let us know you're interested but unable to attend).

In July 2023, Governor Kathy Hochul enacted Executive Order 31, setting New York State on a path to becoming a model employer for individuals with disabilities. This executive order requires state agencies to implement strategic initiatives aimed at bridging the employment disparity between individuals with disabilities and those without. A key component of this initiative is for all state employees to complete an anonymous survey about their disability status. This survey, designed to gather insights, will be overseen by the Chief Disability Officer for the State of New York, ensuring that all state employees are accounted for. Employees are encouraged to complete this survey within five days from the launch (by Friday, February 23, 2024). The survey, called the Voluntary Self Disclosure of a Disability, can be found here. Thank you!

In July 2023, Governor Kathy Hochul enacted Executive Order 31, setting New York State on a path to becoming a model employer for individuals with disabilities. This executive order requires state agencies to implement strategic initiatives aimed at bridging the employment disparity between individuals with disabilities and those without. A key component of this initiative is for all state employees to complete an anonymous survey about their disability status. This survey, designed to gather insights, will be overseen by the Chief Disability Officer for the State of New York, ensuring that all state employees are accounted for. Employees are encouraged to complete this survey within five days from the launch (by Friday, February 23, 2024). The survey, called the Voluntary Self Disclosure of a Disability, can be found here. Thank you!

We are pleased to announce that Alfred State will again be participating in the Great Colleges to Work For survey. 

Employee feedback plays a crucial role in shaping our workplace environment. This survey allows us to gain valuable insights into what makes Alfred State a great place to work and where we can make improvements. 

The survey is completely anonymous and confidential, so you can provide your honest feedback without reservation. Your participation will help us continue to build a supportive and inclusive community.

Watch your email for an invitation to participate coming Friday, Feb. 23!

The Office of Extended Learning, Innovation, and Teaching Excellence (ELITE) would like to welcome their two new employees!

Kim Schmitt is the department's Office Assistant 1 and can be reached at schmitk@alfredstate.edu

Christina Kent is our new Software Trainer and can be reached at kentc@alfredstate.edu

If you see Kim or Christina, please say hello and welcome them to Alfred State!

In July 2023, Governor Kathy Hochul enacted Executive Order 31, setting New York State on a path to becoming a model employer for individuals with disabilities. This executive order requires state agencies to implement strategic initiatives aimed at bridging the employment disparity between individuals with disabilities and those without. A key component of this initiative is for all state employees to complete an anonymous survey about their disability status. This survey, designed to gather insights, will be overseen by the Chief Disability Officer for the State of New York, ensuring that all state employees are accounted for. Employees are encouraged to complete this survey within five days from the launch (by Friday, February 23, 2024). The survey, called the Voluntary Self Disclosure of a Disability, can be found here. Thank you!

As part of New York State Executive Order Number 187 as well as Alfred State’s commitment to fostering diversity, equity, and inclusion (DEI), we want to inform you about new voluntary demographic information collection.

To enhance our understanding of the demographics of our workforce and improve DEI recruitment efforts, we invite your voluntary participation in sharing information on specific areas such as:

• Specific Asian subcategories
• Pacific Islander Origin
• Primary language spoken at home
• Gender identity (additional categories provided by the state of New York)
• LGBTQIA community affiliation

You can securely complete the demographic survey through Banner here, and Human Resources will update your demographic information in campus systems. It's important to note that your participation is voluntary, and you are free to choose which categories, if any, you feel comfortable sharing.

Additionally, please take a moment to ensure your address, phone number, and emergency contacts are up-to-date by going to www.suny.edu/hrportal and clicking on SUNY HR Self Service.  You can update this information under the 'Address, Phone, and Emergency Contacts' links at the top of the page by clicking the “add” button to add information or selecting the line that needs updating and clicking “update”. For home address updates, please also email hr@alfredstate.edu to have this updated across platforms.

Maintaining accurate directory and emergency contact information is crucial. With enhanced understanding of the demographic makeup of our employees, we can identify underrepresented groups and focus our future recruiting efforts. This aligns with our affirmative action plan and ensures fair opportunities for all employees, reflecting the diversity of the area and student body.

If you have any questions or need assistance, please reach out to HR. Thank you for your ongoing support as we work together to create a workplace that truly reflects the diversity and inclusivity we strive for.

As part of our ongoing efforts to maintain a secure digital environment, we would like to remind all employees to remain vigilant against suspicious emails. Recently, there have been reports of phishing attempts targeting different members of our organization. These emails may appear to be from legitimate sources or contain urgent requests like a change in direct deposit accounts, but they are designed to trick you into revealing sensitive information or downloading malware.

To protect yourself and our company's data, please adhere to the following guidelines:
1. **Verify the Sender:** Before opening any email or clicking on links, check the sender's email address carefully. If it looks suspicious or unfamiliar, do not interact with the email.
2. **Exercise Caution with Links and Attachments:** Avoid clicking on links or downloading attachments from unknown or unexpected emails. If you are unsure about the legitimacy of a link or attachment, contact our IT support team for verification.
3. **Be Wary of Urgent Requests:** Phishing emails often create a sense of urgency to prompt quick action. Take your time to evaluate the email's legitimacy before responding.
4. **Report Suspicious Emails:** If you receive a suspicious email, report it immediately to our IT support team. Do not forward or reply to the email, as this can further propagate the phishing attempt.

By staying alert and following these guidelines, we can collectively safeguard our company's information and protect against cyber threats. Thank you for your cooperation and commitment to maintaining a secure digital environment.

The Department of Civil Service has announced the examination for Supervising Janitor.

When filing your online application, please be advised that technical assistance is available Monday – Friday from 8:00 a.m. to 5:00 p.m.

Please be advised that you will need a personal NY.gov ID to apply for Department of Civil Service examinations. If you do not have a personal NY.gov ID, please create an account. 

Open-Competitive Examination Announcement

26-774, Supervising Janitor 

Promotion and Transition Examination Announcement

38-578, Supervising Janitor

All Exam Fees Waived! Please note that civil service exam application fees are now waived for all New York State civil service exams through December 2025.  The deadline to register for the exam is 2/7/2024. If you have questions as to whether you are eligible to take this exam and/or which one you should take, please contact Kelly Mark 587-4073 or your supervisor.

The time is now to submit nominations for the 2023-2024 Chancellor’s Award for Excellence in Classified Service. This SUNY Award recognizes classified service employees for excellence and superior service to our students and the community. Classified service includes members of CSEA, NYSCOPBA, PBANYS and PEF.               

1. All nominees must have completed at least three (3) years of continuous, full-time permanent service in the Classified Service position for which they are nominated.
2. The nominee must have continuously demonstrated outstanding achievement, skill, and commitment to excellence in fulfilling the job duties.
3. The nominee must also demonstrate excellence in activities beyond the scope of their job description- creativity, flexibility in meeting campus needs, and consistently providing exemplary customer service. 
4. Prior recipients of the award are ineligible for consideration. (Congratulations again to past recipients Debra Tomm, Lucinda Croston, Mary Monroe, Scott Bingham, and Beth Weber.) Posthumous nominations and former employees are also ineligible.

Please submit nominations in Word format or on the nomination form. You may obtain the form and instructions by going to the HR webpage under Recognition, Chancellor’s Award For Classified Service or email to Marilyn Robin at robinmf@alfredstate.edu, 

In addition to the completed nomination form and the nominator’s narrative statement, the Committee requires an additional one (1) brief statement of support (from a co-worker, supervisor, student, etc.), The more information you provide, the better overall picture you paint of the nominee. All submissions must be received in Human Resources no later than 4:00 pm on Wednesday, February 1, 2024. Please be sure your packet is complete as incomplete submissions are not able to be considered.

SUNY Alfred State College is seeking applicants for a Supervising Janitor. Applicants must be reachable on a list of eligibles; or hold this title or a transferable title with a New York State Agency; or must be eligible to sit for the promotional exam and will be hired on a provisional (temporary) basis until they take the New York State Civil Service Exam and score high enough to be reachable on the list of eligibles, after which time they may be appointed on a permanent basis. Minimum qualifications for provisional promotion: “One year of permanent competitive, noncompetitive, labor, or 55-b/55 as a Janitor, Housekeeper, Supervising Housekeeper, or Facility Operations Assistant 2” 

Full job description and an online application can be found at http://alfredstate.interviewexchange.com

Human Resources has identified an issue with the annual training video for SUNY Internal Controls. Currently, the video is displaying an error, rendering it inaccessible for viewing. As a result, employees are unable to complete their mandatory trainings. We are working with our partners at SUNY to address and resolve this issue. We understand the importance of completing your annual training requirements, and we appreciate your patience and understanding during this unforeseen circumstance. Once the problem has been resolved, we notify employees via Announce.

The NYSHIP Option Transfer period for health insurance is open November 30 to December 29, 2023.  Please note- no action is required if you wish to keep your current health insurance coverage and you still qualify for that plan.

During option transfer you may-

• Change from one health plan to another - submit a new Health Insurance Transaction form to HR.
• Enroll in coverage or change from individual to family coverage without a qualifying event- submit the Health Transaction form and proofs as required to HR. Late enrollment provisions will apply.
• Change from family to individual coverage without a qualifying event- submit the Health Transaction form.
• Change from after to pre-tax premiums or vice versa- submit the Health Transaction form.
• The Opt-out Program- current participants in the opt out will continue into 2024 automatically. Please note to enroll into opt out, you must have been enrolled in NYSHIP insurance since April 1, 2023, have other employer-sponsored coverage, and be in a bargaining unit that participates.  

All changes and forms are due to HR by the close of business December 29, 2023.  For questions, please contact Marilyn in Human Resources at #4027. Health forms are available under HR Forms, Benefits, or from HR. All updated publications are available here.

Copies of the Summary of Benefits and Coverage as required by the Patient Protection and Affordable Care Act (PPACA) can be obtained by calling 877-769-7447 or visit the Employee Benefits Division website at https://www.cs.ny.gov/employee-benefits/sbc/index.cfm to print a copy.

December 11 is the final deadline to enroll into the PEP (to trade vacation/personal accruals for a reduction in health insurance premiums), and for Flexible Spending for medical and childcare expenses.  Don’t miss your opportunity to enroll for 2024.  For PEP Info:

• PEP CSEA & PEF
• PEP UUP & MC13

For Flex- Submit your application for enrollment online at www.flexspend.ny.gov. If you do not have access to the Internet, apply by telephone at 1-800-358-7202. You will need your NYS EMPLID number, which is located on your paystub and begins with an “N”, to complete your application.

Forms and details are on the Office of Human Resources webpage.

Often there are questions on donating leave accruals to support employees unable to work due to personal illness or a medical condition. Below are the key guidelines for the leave donation program:

1. Employee's Accruals: Employees must use up all of their own leave accruals to be eligible for donations.
2. Medical Documentation: Employees must provide specific medical documentation to HR to ensure that the situation meets policy requirements.
3. Exclusive Bargaining Unit Request: Requests for leave donations may only be initiated through the employee’s bargaining unit.
4. Eligible Leave Types: Only vacation/annual leave accruals are eligible for donation. Donors must accrue vacation leave in order to donate.
5. Minimum Donation Increment: Donations must be made in full-day increments, and donors must maintain a minimum of ten days of vacation leave in their balance.
6. Cross-Union Donations: Donations may be made across bargaining units.  Any bargaining unit can donate to any bargaining unit.
7. No Forfeiture Donations: Donors cannot contribute leave accruals they would otherwise forfeit. For instance, if an employee realizes in late December that they are about to lose leave days, it is too late to donate those about-to-expire days.

Full details of the leave donation guidelines are available at Civil Service Site

Enrollment in the Flex Spending Accounts for 2024 is Nov. 1 through Dec.11, 2023. The program can assist state employees in saving money to pay for necessary health or dependent care expenses because money you set aside in your accounts is not subject to federal, state, and social security taxes. Please note even if you participated in Flex for 2023, you must re-enroll for 2024 to continue to participate.

Through biweekly pre-tax payroll deductions, the updated 2024 contribution limits are:

• Up to $3,200 in the HealthCare Savings Account used for eligible health care expenses that are not covered by a health insurance plan.  
• Up to $5,000 per year per household in a Dependent Care Advantage Account for elder care, disabled dependent care, childcare and qualified summer camp expenses.
• Up to $16,810 to the Adoption Advantage Account for expenses related to the adoption of an eligible child. 
• Up to $640 in possible carryover from 2024 to 2025- used by March 31, 2025. 

It is easy to enroll in the Flex Spending Account. Just submit your application for enrollment online at www.flexspend.ny.gov. If you do not have access to the Internet, apply by telephone at 1-800-358-7202. You will need your NYS EMPLID number, which is located on your paystub and begins with an “N”, to complete your application.

For more details and information on all the account options and the Dependent Care Advantage Account employer contribution program, please see their website or the program brochure on the HR webpage.

As the season of generosity unfolds, we're thrilled to invite you to be part of something special. Human Resources has partnered with Community Engagement to bring you and your department some opportunities to make a difference this season. 

Accord Corporation is in search of volunteers for pop-up food pantries in Wellsville on 12/5, and 12/20. Whether you've got a crew or it's just you, we've got spots for 2-10 people anytime between 2 pm and 5 pm. And guess what? Your time is your own—drop by for as long as you can. Plus, if Thursdays in November sound better, they could use a hand moving things around in their warehouse in Allentown, NY. Contact Belinda Knight at bknight@accordcorp.org for more information on how to volunteer.  

But wait, there's more joy to spread! Accord is also partnering with UPD in organizing the Community Action Angel Tree Toy Drive—a chance to be a holiday hero. All donations can be dropped off at the University Police Department by Friday, December 8th. Contact Lt. Kris Bianchi (BianchKS@alfredstate.edu) with any questions.  

Back on campus, our very own Community Needs Hub is calling for your assistance. We're collecting canned soup, veggies, snacks, SpaghettiOs, and ravioli. Oh, and gently used winterwear is in high demand too! 

If any of these opportunities spark your interest, let us know at hr@alfredstate.edu. Let's make this holiday season a time of giving that we'll all remember.